January 26, 2009 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING

January 26, 2009 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Bill Woodard, Janice Watts, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

John Shoup, Eric Jacobson, Craig Downs, Stacy Brown, Marty and Stephanie Martin.

MEMBERS ABSENT

 

Bill Woodard moved to approve Tina Cayton and Steve Madsen's absence from the meeting.

Bill Woodard yes
Janice Watts yes
Jim Bays yes carried

MINUTES

 

Janice Watts moved to approve the minutes of the January 12, 2009 regular Board meeting as amended.

Bill Woodard yes
Janice Watts yes
Jim Bays yes carried

STUDENT
REPRESENTATIVE
REPORT

 

Chelsey Rohm said that Kyle Grove was crowned king at the TOLO dance. AJ Harms, Elliott Moss, Nathan Shoup and Adam Strunk were picked as the TOLO court. Finals finished on Friday. The new semester starts tomorrow. The Spanish Club is selling lollipops for Valentine's Day as a fundraiser. DECA members Taylor Biddix, Erik Pearson, Stacy Smuin, Caitlyn Brentin and Chelsey Rohm are going to the State competition. Woodland Planters' Day court was selected on January 15th. The happy junior girls are Ashley Snead, Sierra Hinkle and Chelsey Rohm.

OPERATIONS REPORTS

 

Tech Report
The conversion to OpenOffice 3.0 and MS Office 2007 is going well. The High School/Middle School Library is experimenting with "public" wireless access. Purchases of new hardware are restricted, older hardware is being re-tasked into "thin-client" use. The Board discussed the Tech Report.

WCE Report
The Board discussed the WCE Report. Michael Green said that LCC will be using some of our facilities for the ESL and their GED programs. Kathie Griffin is working with LCC on this and bringing the food handler testing into her department. Bill Woodard asked about the revised fee schedule for facilities use. Michael Green said that it will be done before next year and he is operating on the premise that it won't create a profit, but will help the District not to lose money for renting out the facilities.

Financial/Enrollment Report
The Board discussed the financial report with Stacy Brown. She said that she hopes to hear if the District will receive more Safety Net money in February for 2 other special needs students. She is still waiting to hear if the District will receive about $32,000 for last year's e-rate program. Jim Bays asked about the declining Special Ed. enrollment. Stacy said that it's because of students coming and going from the District. Michael said that it's also because of the strong reading program and intervention methods at the WPS and WIS. Students are doing better in reading and other subjects and fewer qualify for Special Education services.

SUPERINTENDENT
REPORT

 

Michael Green reported that road that was washed out up at Yale has been fixed and bus routes are back to normal. He commended the Cowlitz Road Department for their quick work. The LEGO Robotics Team went to the state competition in Hillsboro, OR, and won 2nd place out of 155 schools. They received the highest score for their robot and did very well in their oral presentation. They are waiting to hear if they will be invited to the national competition in Ohio in May. They should know in about a week. Today is the semester break. There were a lot of staff working today, though they do not get compensated.

CORRESPONDENCE

 

None.

CITIZENS
REQUESTS

 

None.


BOARD REPORTS
AND REQUEST

 

Bill Woodard and Jim Bays have been working on the revised superintendent evaluation form. They said it is similar to what they've used but much shorter. The second piece inserts the Superintendent's goals for the year so that they can evaluate those, also. They hope to have the draft form ready for use next month. The Board will test it to see if it is what they want and make changes as necessary. Jim Bays said they may need to have a special meeting or two in February to work on the Superintendent evaluation.

DISCUSSION
ITEM

2009-2010 Budget Advisory Team Overview
Michael Green said that the purpose of the Budget Advisory Team was to study current and proposed operations and get input and/or make recommendations to the School Board about budget reductions. The Board would make the decisions about any reductions. Michael said that the group would start meeting in February and hopefully be done by April to present the input to the Board. He asked the Board for two volunteers to be on the Team. Tina Cayton had expressed to Michael that she would be interested. Bill Woodard said that he would be the alternate if Steve Madsen did not wish to be on the Team. Since the State budget may not be finalized as early as decisions regarding reductions must be made, the District may implement a modified staffing plan so that adjustments can be made if need be after the State completes their budget. The Board discussed the advisory team.

Capital Facilities Focus Group Trial Presentation
Eric Jacobson and Michael Green showed the Capital Facilities Focus Group Presentation to the Board to gather feedback for adjustments to the presentation before taking it to the community. The Board discussed the presentation and offered input. Michael asked the Board to email him names of community members for the various groups that he would like to show this presentation.

Revision to Policy No. 3120-Enrollment-First Reading
The Board reviewed and discussed the changes to the Enrollment policy. The changes allow the District to ask for any student's proof of residency and to share behavioral or disciplinary issues with the student's teacher and security personnel. This policy will be on the next agenda for second reading and approval.

 

ACTION
ITEMS

 

Consent Agenda
The Board discussed the consent agenda.

Bill Woodard moved to approve the consent agenda.

Jim Bays yes
Janice Watts yes
Bill Woodard yes carried

The Big Idea! Opportunity Time at WHS
John Shoup presented his idea to change the WHS schedule to allow staff to provide time during the day to help students who are failing classes. The Board discussed the idea with John. They requested a report back with results of the implementation at the end of the school year.

Bill Woodard moved to approve the WHS Opportunity Time schedule change as presented.

Jim Bays yes
Janice Watts yes
Bill Woodard yes carried

Resolution No. 2522-Cancellation of Outstanding Warrants

Janice Watts moved to approve Resolution No. 2522-Cancellation of Outstanding Warrants.

Bill Woodard yes
Janice Watts yes
Jim Bays yes carried

Dike Access Road Property Easements
WalMart has requested an additional easement for street lighting. They also requested execution of the Right of Way Dedication Deed and Temporary Construction Easement related to the original agreement that was approved and signed in September of 2007.

Bill Woodard moved to authorize the Superintendent to execute the Right of Way Dedication Deed and the Temporary Construction Easement as presented. Bill Woodard further moved that the Board authorize the Superintendent to execute the appropriate agreements granting, with appropriate consideration, a 5 foot public utility easement along Robinson Road.

Jim Bays yes
Janice Watts yes
Bill Woodard yes carried

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 10:17pm.

 

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director