January 12, 2015 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

January 12, 2015 5:00PM
Regular Meeting-WMS/WHS Library

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

See attached lists.

MINUTES

 

Matt Donald moved to approve the minutes of the December 15, 2014 regular meeting.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

REPORTS TO THE BOARD

 

Student Report
Kurtis Patterson reported that the WHS Wrestling Team has a great shot at winning the league title. They beat Washougal HS for the first time ever and finished 2nd at the Jim Bair Invitational tournament; another first. The Cheer Team took first in the co-ed tumbling portion of the Dance Team received a score that qualifies them for the district competition. First semester ends at the end of this month.

SUPERINTENDENT REPORT

 

Michael Green said there were no school reports because there wasn’t much to report over the break. There will be a construction report for this evening.  The WQCC will have a meeting in the Commons on January 21st. The Chamber Banquet is on January 24th.

CORRESPONDENCE

 

None.

BOARD REPORTS & REQUESTS

 

Jim Bays read a statement (attached) and asked if other members concurred with his statement.  The other members did concur.

CITIZENS REQUESTS

 

Janice Watts read a statement to the audience (attached). Some audience members asked what the rules were for commenting. Janice said that Board Policy No. 1400 explains how public input is conducted at Board meetings.

Shari Conditt, Roy Maier, Toni Harper, Nick Massie, Benjamin Fredricks, Michelle Saarkinen, McKayla Shippen, Cheryl Nesbitt, Holly Royle, Ashley Schang, Sergio Gallardo, Dave Collins, Shirley Farrar, Tom Woolfe, Braedyn Hurd, Jeff Nesbitt, CR Snow, Cyndi Duling, and others, made statements regarding Holly Royle’s and Cheryl Nesbitt’s termination.

DISCUSSION ITEMS

 

Deletion of Policy No. 2178-Traffic Safety Education-First Reading
This policy is no longer needed. It will be on the next agenda for second reading and approval to delete.

Preliminary Transportation Plan for 2015-2016
Michael explained the three models for bus transportation for next year that administrators have explored.  The Board discussed the models. Shannon Barnett, Transportation Director, was present to discuss this with the Board.  He explained that they input information into software that simulates the runs to see how these models would work. Matt Donald is very concerned about traffic in Woodland. After much discussion of the three models, and audience input, Shannon suggested a committee to develop a bell schedule and get ideas from various community, staff and Board members. The information will be brought before the Board for consideration again, as soon as possible. Matt Donald and Tina Cayton volunteered to be on the committee.

CONSENT AGENDA

 

See attached consent agenda. The Board discussed the consent agenda. Tina asked if both the statement and the information on what was purchased on the P-cards could be included in the P-card report. Stacy said she will have Stephanie provide the information with the statement, as before.

Tina Cayton moved to approve the consent agenda.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

ACTION ITEMS

 

WHS Change Order #17
Kelley Wilson was present to summarize Change Order #17. The Board discussed the construction progress with Kelley.

Matt Donald moved to approve Change Order #17.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Woodland Intermediate School-Wide Plan
Chris Wiseman said that the 2014-2015 WIS School-Wide Plan is a continuation of 2013-2014’s plan. Rather than jumping back and forth during the beginning of the transition for the reconfiguration, the staff decided to focus on continuing the successful work that they’ve started. The data supports the improvement in learning by students.  Matt Donald said that he thought the MSP award ceremony was great and gave Chris and staff kudos for making it a great event that recognized so many students for their hard work.  Chris said “We all need to celebrate our successes.”

Jim Bays moved to approve the 2014-2015 WIS School-Wide Plan.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Approval of the District-Wide Telephone Bid
Though this bid was advertised and many vendors were invited to bid on the project, three vendors demonstrated intent to bid. In the end, only one bid was submitted. Tech Director, Steve Rippl and Rod Roduin, Construction Services Group, who spoke with references, recommend approval of this bid. Tina was hesitant because there was only one bid, and asked about going out for bid again. Michael said that he estimated the cost to go out for bid again to be as high as $15,000-$20,000 (but could be less as well), and would take at least 6- 8 weeks for the process. Tina said that Cisco is a good system and thought the bid looked like a good bid. Michael added that the School District actively went out looking for organizations to bid, and of the three that showed interest, only one bid.

Tina Cayton moved to approve the District-Wide Telephone Bid as presented.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

EXECUTIVE SESSION

 

President, Janice Watts, recessed the meeting into executive session at 7:55pm to discuss matters allowed under RCW 42.30.110(1)(f), with no action to be taken upon return.

President, Janice Watts, reconvened the meeting into regular session at 9:11 pm.

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 9:11pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

____________________________________
Director

Attached Files:
NameSizeType
Bays statement 1-12-15.pdf 101KB application/pdf
consent agenda 1-12-15.pdf 53KB application/pdf
Watts statement 1-12-15.docx 21KB application/vnd.openxmlformats-officedocument.wordprocessingml.document