December 15, 2014 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

December 15, 2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Stacy Brown, Dan Uhlenkott, John Shoup, Cari Thomson and Asha Riley.

MINUTES

 

Jeremy Stuart moved to approve the minutes of the November 24, 2014 regular meeting.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes
Jeremy Stuart  yes  carried

ANNUAL BOARD REORGANIZATION

 

President
Michael Green called for nominations for Board President.

Jim Bays nominated Janice Watts for Board President. There were no other nominations. 

Jeremy Stuart yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

Vice President
President, Janice Watts, called for nominations for Vice President.

Tina Cayton nominated Jim Bays for Vice President.  There were no other nominations.

Jeremy Stuart yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

Legislative Representative
President, Janice Watts, called for nominations for Legislative Representative.

Janice Watts nominated Jeremy Stuart for Legislative Representative. There were no other nominations.

Jeremy Stuart yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

WIAA Representative
President, Janice Watts, called for nominations for WIAA Representative.

Jim Bays nominated Tina Cayton for WIAA Representative.

Jeremy Stuart yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

REPORTS TO THE BOARD

 

Student Report
Kurtis Patterson said the ASB Officers toured the new WHS site last week.  He said it was fun to see the progress that has been made. They were impressed by the huge gym.  After his first week of wrestling competition, Kurtis was nominated for the Columbian’s athlete of the week. Students are excited and looking forward to the coming break.

Other Reports
Jim Bays shared that in prior school moves, parent volunteers had been actively used to move classroom furniture and supplies.  He thought that it might be useful to let parents volunteer to help with the upcoming moves, when we reconfigure schools. He thought it might be good for the community.  Michael said that it could be a challenge, as it is going to be difficult to stage the moves, but that we could certainly consider this as a great option.

SUPERINTENDENT REPORT

 

Michael Green reported that Jim Youman, a former High School teacher, passed away Friday. His memorial will be at 1pm on January 10th at the High School. 

Work at the new site is moving along quickly.   Staff is looking forward to the winter break.  All District offices will be closed from December 24-January 4, except for December 31st, when Stacy Brown will be available for a small window of time, so that people can pick up their paychecks.

Michael said that they have looked at different models for transportation for next year. Shannon Barnett found that a 2-tiered model can save the District money. The biggest challenge is that a lot of families have nearly door-to-door service at this time, and may continue to expect that service.  These families may have to have students walk a ½ block or 2. It looks promising. As he gets more detail about the model, he’ll bring information back to the Board.

SPECIAL PRESENTATION

 

2013-2014 Year-End Financial Review
Stacy Brown gave the Board a presentation about the 2013-2014 year-end financial review. Her report and presentation are available on the District website under this meeting’s agenda. http://www.woodlandschools.org/node/3790

*Matt Donald entered the meeting at 5:33pm.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

None.

BOARD REPORTS & REQUESTS

 

None.

DISCUSSION ITEMS

 

Board Retreat Planning
Last year the Board held their retreat on MLK Day. Other years, they’ve been held in the summer. Michael asked the Board what their preference would be for this year. The Board chose to hold their retreat on February 16th, Presidents’ Day, at the Meriwether Community Clubhouse, if it is available. Matt Donald will make arrangements for use of the clubhouse. They will plan their agenda in January.

Scheduling Board Tour(s) of New WHS
Michael will give the Board a tour of the new WHS on Monday, January 5th at 7:30am. The Board will meet in the parking area on site.

CONSENT AGENDA

 

See attached consent agenda. Michael told the Board that the consent agenda has been made visible to public on the website by Steve Rippl.

Tina Cayton moved to approve the consent agenda.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

ACTION ITEMS

 

New Woodland High School Change Order #16
Michael went over the summary of the change order with the Board.  This included a couple of code required changes that were expensive, but needed to be made.

Jim Bays moved to approve Change Order #16 as presented.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Second Reading and Approval of Revision to Policy No. 6000-Program Planning, Budget Preparation, Adoption and Implementation

Tina Cayton moved to approve the revision to Policy No. 6000-Program Planning, Budget Preparation, Adoption and Implementation.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Second Reading and Approval of Revision to Policy No. 5240-Evaluation of Staff

Tina Cayton moved to approve the revision to Policy No. 5240-Evaluation of Staff.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

Approval of Cowlitz-Wahkiakum Career Development Consortium-MOA
This agreement renewal will help career and technical students earn college equivalent credit for courses taken as part of their education program in our District. 

Jeremy Stuart moved to approve the Cowlitz-Wahkiakum Career Development Consortium Memorandum of Agreement.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald   yes
Jeremy Stuart  yes  carried

Approval of Surplus and Authorization for a Surplus Sale
Buildings are gathering surplus items that will be moved to a warehouse in February for a surplus sale. The Board reviewed the surplus list.

Matt Donald moved to approve the surplus list and to authorize the sale or disposal of items on the surplus list.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

BOARD MEMBER RECOGNITION

 

WSSDA sent a certificate for Jim Bays, who has served 41 years on the Woodland School Board. Michael said they usually recognize members in increments of decades, but they did not send his certificate last year. He said that Jim’s recognition is very unique.  The Board thanked Jim for his years of service.

EXECUTIVE SESSION

 

President, Janice Watts, recessed the meeting into executive session at 6:04pm to discuss matters allowed under RCW 42.30.110(1)(g), with no action to be taken upon return.

President, Janice Watts, reconvened the meeting into regular session at 6:40 pm.

ADDITIONAL ACTION ITEM

 

Skanska Pay Application #12
An item was left off the consent agenda. Stacy Brown said that she was hoping for approval of the item for payment before January.

Matt Donald moved to approve the Skanska pay application #12 in the amount of $2,005,0747.15.

Jeremy Stuart yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 6:41pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director

Attached Files:
NameSizeType
consent agenda 12-15-14.pdf 28KB application/pdf