December 15, 2008 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING

December 15, 2008 7:00PM
Regular Meeting-District Meeting Room

 

MEMBERS
PRESENT
 

Jim Bays, Bill Woodard, Janice Watts, Steve Madsen, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Craig Downs, Kathie Griffin, Stacy Brown, Deb Kernen and Eric Jacobson.

MEMBERS ABSENT
 

Bill Woodard moved to approve Tina Cayton's absence from the meeting.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

MINUTES 

Janice Watts moved to approve the minutes of the November 24, 2008 regular Board meeting.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

ANNUAL BOARD RE-ORGANIZATION
 

Board President, Jim Bays, turned the meeting over to Michael Green for the annual Board re-organization. Michael asked for nominations for President of the Board.

Bill Woodard nominated Jim Bays for president. There were no other nominations.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

President, Jim Bays, asked for nominations for Vice-President.

Janice Watts nominated Bill Woodard for Vice-President. There were no other nominations.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

Jim Bays asked for nominations for the WIAA Board Representative. Bill Woodard described the position to Board members.

Bill Woodard nominated Tina Cayton for the WIAA Board Representative. There were no other nominations.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

Jim Bays called for nominations for the Board Legislative Representative.

Bill Woodard nominated Janice Watts for the Board Legislative Representative. There were no other nominations.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

STUDENT
REPRESENTATIVE
REPORT

 

Chelsey Rohm was absent from the meeting due to snow and ice at her home. Michael Green read the report that she emailed to him. She reported that winter sports have begun. There was a parent-run PJ Dance over the weekend. Students are looking forward to the winter break.

OPERATIONS & SCHOOL REPORTS

 

Since there is only one meeting in December, all reports were submitted for Board review.

Janice Watts asked about the difference in the ratios of Title I Instructional Aides at WPS and WIS. Deb Kernen said that there are more aides at WPS who work with students on reading for longer blocks of time than at WIS. Bill Woodard wondered why only 20% of parents replied to the Title I survey that Special Services sent to parents. Deb said that's a normal response and that some of her teachers only get one parent to attend meetings. Kathie Griffin said that she had another 10 kids sign up for Youth Basketball totaling the number of participants to 125.  This is a better than last year and she said she has coaches for all the teams.  Jim Bays asked about the 25% failure rate at the High School.  Michael said that John discussed this with staff 2 weeks ago and said "We are failing". WHS staff are re-doubling their efforts to help these students as there was substantial agreement that this was unacceptable. Jim Bays also asked if any parents were concerned about the 8th grade field trip being scaled down. Michael said that mostly staff were disappointed, but there was no negative response from parents, as far as he knows. He said two or three days is an impact to students.  Now that there is a change in the administrative procedures, non-academic field trips come out of the building budget.
SUPERINTENDENT
REPORT
 

The District implemented School Messenger this week. So far, it is working well. There will be messages in both English and Spanish set up in the system.

Today, KWRL Superintendents made the decision to provide in-district Specialized Transportation, as opposed to ESD 112 providing this service. The KWRL Superintendents think that KWRL will be able to do this more efficiently.

Brent LiaBraaten had a choir concert on December 8th and is holding a band concert this evening. The jazz band performed at Rotary today. Brent is doing a great job with the music department this year.

Michael received information from Terry Bergeson about state budget cuts. He said that he has begun discussing budget with Administrators and WEA. This will be the toughest budget year yet.

The Board discussed Michael's report. Bill Woodard said that he's heard great things about Brent LiaBraaten. He asked about using the School Messenger system for when teams are late returning from away games. Michael said some lists have to be manually added, but eventually the system will be used for truancy, meeting reminders, mealtime account notifications, and could alert parents about returning team's status.

CORRESPONDENCE 

The Board reviewed a letter they will send to Jennifer Cullison and Allison Daun congratulating them on receiving their National Board Certification.

CITIZENS
REQUESTS

 None.

BOARD REPORTS
AND REQUEST

 

Steve Madsen said that he enjoyed the WPS Christmas program today.

 

DISCUSSION
ITEMS
 

WHS Site Selection Process: Public Engagement Overview
The Board reviewed a draft plan for a presentation that Michael Green and Eric Jacobson will give in the community. The purpose of the presentation is to gather feedback from the community about which site is best for the Board to consider for a new high school. Eric explained what will be presented to the focus groups and about a survey that they will take. The Board discussed the materials and gave suggestions for changes and additions. Jim Bays told the Board that when the presentation is ready, they will see the trial run.

Policy No. 2413-Equivalency Credit for Career and Technical Education Courses-First Reading
This policy must be in place for cross crediting CTE courses with core academic classes. This is the first reading of this policy and it will return on the next agenda for a second reading and approval.

ACTION
ITEMS
 

Consent Agenda
The Board discussed the consent agenda. They removed item 3-B-iv.

Steve Madsen moved to approve the consent agenda less item 3-B-iv.

Janice Watts yes
Bill Woodard yes
Steve Madsen yes carried

Policy No. 3126-Child Custody-Second Reading and Approval

Bill Woodard moved to approve Policy No. 3126-Child Custody as presented.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

Policy No. 4130-Title I Parental Involvement-Second Reading and Approval

Janice Watts moved to approve Policy No. 4130-Title I Parental Involvement as presented.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

Resolution No. 2521-403(b) Plan

Bill Woodard moved to approve Resolution No. 2521-403(b) Plan as presented.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

Interlocal Agreement with the Port of Woodland
There was a minor change in the agreement in item #5. It added the percentage to make it "100% of the amount collected to the District, retaining the remaining 100% as compensation for its management duties". The Board discussed the agreement.

Janice Watts moved to approve the Interlocal Agreement with the Port of Woodland.

Steve Madsen yes
Bill Woodard yes
Janice Watts yes carried

EXECUTIVE SESSION
 Board President, Jim Bays, recessed the meeting into executive session at 8:53pm to discuss personnel with no action to be taken upon return.

Board President, Jim Bays, reconvened the meeting into regular session at 9:03pm.
ADJOURNMENT 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 9:03pm.



ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director