August 25, 2014 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

August 25, 2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Stacy Brown, Asha Riley, Paul Huddleston and Kelley Wilson.

MEMBERS ABSENT

 

Tina Cayton moved to excuse Jeremy Stuart from the meeting.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

MINUTES

 

Matt Donald moved to approve the minutes of the July 14, 2014 regular meeting.

Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

Matt Donald moved to approve the minutes of the July 28, 2014 regular meeting.

Janice Watts  yes
Tina Catyon  yes
Matt Donald  yes  carried

Jim Bays moved to approve the minutes of the August 11, 2014 regular meeting.

Matt Donald  yes
Jim Bays  yes
Janice Watts yes  carried

REPORTS TO THE BOARD

 

Student Report
Kurtis Patterson reported that football started last Wednesday.  All the other fall sports started today. Next Wednesday, school starts.

Financial Report
Tina Cayton asked about if the District has revenues of $400,000 to offset the requested extension to the general fund; and if so, why we need a resolution to transfer the money if it is there. Stacy said that revenue is not technically considered as a factor in a budget extension. This is not a transfer of funds, rather an addition to (extentsion) the previsously authorized spending limit (appropriation).  The District can only spend up to the amount authorized by the Board.  The resolution is necessary to allow the District to expend funds in excess of the original appropriation.  Stacy indicated that there is a public hearing and action for this on this agenda. 

WHS Construction Update Report
Kelley Wilson was available to present the construction update report.  He said there are no issues of concern. Everything is progressing. He reported on the site progress, schedule and financial review of the project. They are about 44% complete. There is a change order on the agenda for about $19,000. The grandstand snow loading issue will probably go to mediation. They discovered a bid error for unit cost/allowances that the District will reject, also. The Board discussed the details of the change order log with Kelley.

SUPERINTENDENT REPORT

 

Michael Green said October will be a busy Board month.  The WSSDA Regional meeting will be here in the Commons on October 8th; the WQCC meeting will be on October 15th. Michael asked for volunteers for the KWRL annual meeting on October 29th. Janice Watts and Jim Bays said they might be able to attend. Michael said that Ridgefield’s Board wants to talk about the revisions to the cooperative  that were approved by Woodland, La Center, and Kalama school boards last spring.  The water project at Yale still had some problems this morning, but he’s hoping to have water at Yale by the opening of school. We have many new employee changes close to the start of school this year.

CORRESPONDENCE

 

Thanks to the hard work of Deb Kernen on the Safety Net grant, we received word from the State that we have received $23,748.

CITIZENS REQUESTS

 

None.

BOARD REPORTS & REQUESTS

 

Tina Cayton said that businesses were asked to come talk with staff. The folks at USNR are excited about this. She said this is a really good thing.

Matt Donald asked how the school supply lists come about.  Michael said that a couple of years ago WIS started to have grade level lists with a cap of $15-$20.   The Primary School was asked to follow in suit.  Asha Riley said that teachers have to test the amount by using the Walmart cart online.

Tina Cayton asked about the painting at Woodland Primary School.  Michael said there is some painting going on there. She said that the portables look good.

PUBLIC HEARING

 

Hearing on General Fund Budget Extension for 2013-2014

President, Janice Watts, recessed the meeting into a public hearing at 5:47pm.

Michael explained that the budget extension just extends the appropriation of allowed expenditures.  Stacy Brown shared a report status of the resolution.

President, Janice Watts, closed the hearing and returned to regular session at 5:49pm.

DISCUSSION ITEMS

 

Support for WIAA Activities and Athletics
Paul Huddleston was present to discuss WIAA activities and athletics.   He asked for board input on several items.

Dance Team: Paul said we used to have a dance team, and last year, Andrea Terry started one up again. She did very well as coach. The team did a lot of fundraising and they worked really hard. He thinks we should support the team and treat them like a WIAA activity, which can go to State competitions. Paul is proud of what they have accomplished. Andrea volunteered last year, but he feels she should get paid this year.  Michael said that the goal of offering a diversity of programs is to give more students opportunities to be engaged. There are about 14-15 kids signed up for the team this year.

WIAA Athletics and Activities: Paul also said that he felt it was time to support the swimming team.  Currently we have two swimmers who participate on a combined team with several area schools.  Woodland is the only school district that requires swimmers to pay fees higher than other student athletes. Janice said if we get a pool in Woodland, there may be more kids. Paul said he felt if teams are with WIAA, the District should bear the costs equitably.   Some expenses come from General Fund and others from ASB.

Golf Transportation:  Paul also said that he would like to make golf transportation the parents’ responsibility, as it has become a nightmare for the coaches.  Michael said that the decision can be made administratively, but he wanted the Board to know about it.

Jim Bays said that if we provide opportunities for kids, it needs to be equal. If we think it’s worthwhile to provide opportunities, we ought to support them.  He thinks it’s a huge liability by not transporting.  Paul said he’s worked with Risk Management on this issue. They said if someone wants to sue, they’ll sue.  Jim said he doesn’t want those students feeling like they’re not supported or missing opportunities. Janice sees it both ways. She said older students will drive themselves, but younger students will need a ride. The younger students may still need a van.  Paul said that he feels parents will coordinate the transportation.  There is a school bus that stops near there. Matt says he gets Jim’s point, but older students will get their own transportation.   The Board agreed the Dance Team should become WIAA team.  They all agreed to support the swimming team.  They thought that golf transportation should be by the school bus unless they supply their own, or parents wish to transport. Paul said the students get year-round free golf and don’t feel slighted.  Matt said it’s good to communicate that the bus transportation to golf is best for everyone.

CONSENT AGENDA

 

The Board discussed the consent agenda. See attached.

Jim Bays moved to approve the consent agenda.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

ACTION ITEMS

 

WHS Change Order #12

Tina Cayton moved to approve Change Order #12.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Resolution No. 2593-General Fund Budget Extension for 2013-2014

Matt Donald moved to approve Resolution No. 2593-General Fund Budget Extension for 2013-2014.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 6:34pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director

Attached Files:
NameSizeType
consent agenda 8-25-14.pdf 41KB application/pdf