Date: August 21, 2014
To: Michael Green, Superintendent
Subject: July Financial
From: Stacy Brown, Director of Business Services
I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the month of July. I have also attached the projected revenues, expenditures and fund balance for 13-14. Per the projected revenues and expenditures, we will be finishing the year with a small loss of fund balance in comparison with 12-13. Revenues were higher than budgeted in many categories, but we had some unbudgeted expenditures this year that needed to be paid which used up the additional revenues. We hired approximately 3 classified staff and one certificated staff member that was not budgeted and also paid for a second administrator at WPS for a portion of the year. We paid an additional $100,000 toward future year’s contributions for the Paradise Point Project. We couldn’t find a suitable used van so we went with a new van for the motor pool. We are finishing up the Yale Water Project and we had some very large maintenance expenditures this summer. We also paid $112,000 for the TEAM High audit settlement.
Revenues in April were approximately $48,000 greater than expected. We received State Forest funds that were greater than the past 3 years average and approximately $20,000 more in National Board reimbursements than in previous years. Payroll was about $49,000 more than expected. We paid $25,000 more in teacher extra days than in the past couple of years and about $14,000 in salary and benefits for the administrator on paid leave. We have hired approximately 4 classified staff (2 basic ed and 2 special ed) that were not budgeted. We have a number of employees with ongoing L & I claims, who are using their sick leave (or donated sick leave) so we are paying them and their subs. Accounts payable was about $121,000 greater than expected. We had approximately $13,000 in curriculum, $9,500 on the van for the PIT program, $28,000 for two quarters of Running Start for Central Washington and $14,000 for the maintenance review. I reviewed all expenditures and the amounts paid do not look unusual.
There will be one budget extension on the board agenda for this meeting for the General Fund. As noted above, our revenues have increased considerably this year, but so have our unbudgeted expenditures, resulting in a need to increase the GF appropriation by $425,000. I am having issues with OSPI’s system and will have Tegan post the official extension reports as soon as I can get the system to provide them.
Please let me know if you have any questions.