June 9, 2014 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

June 9, 2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Chris Wiseman, Deb Kernen, Dan Uhlenkott, Bill Woodard, Kurtis Patterson, John Shoup, Craig Downs, Stacy Brown, Asha Riley, Tia Tsugawa, Nick Massie, and Austin Massie.

MINUTES

 

Matt Donald moved to approve the May 27, 2014 regular meeting minutes.

Janice Watts  yes
Jim Bays  yes 
Tina Cayton  yes
Matt Donald  yes  carried

SPECIAL PRESENTATION

 

Recognition of Tayler Summers-Student Representative
Matt Donald said that Tayler had a great year to reign as student representative, with such great sports news to report this year. Board members thanked Tayler one by one.  He said he had a lot of fun with them.  Dan Uhlenkott showed the Board the plaque that shows Tayler’s name two years in a row for his service to the Board.  Janice thanked Tayler and the Board celebrated Tayler with cake and cider.

 

REPORTS TO THE BOARD

 

Student Report
Tayler Summers said that the athletes did a great job this year and broke lots of records.  Tomorrow night is the Senior Awards and the WHS Graduation is on Friday at 7pm. Next week is early release from Tuesday through Friday at the High School. (K-8 early release starts Thursday next week.) John Shoup added that there was going to be a sports awards event this evening at 7pm in the Commons.

Other Reports
Matt Donald was very happy to see the athletic report, and said it was a great year for sporting accomplishments.  Jim Bays said he was happy to learn about all of the summer school work this summer from Deb Kernen’s report.

SUPERINTENDENT REPORT

 

Michael Green said that Kurtis Patterson, who was present, would be the Board’s next Student Representative.  Yale Bids were opened this afternoon. Michael will have references checked and make a recommendation to the Board at the next meeting. He asked if there was a director interested in participating in WPS Principal interviews next Thursday. Jeremy Stuart and Tina Cayton both said they were interested in attending. Michael reminded the Board about the WSSDA conference in Spokane in November. Jim said he might like to attend that conference. Michael said we’re rapidly moving to the end of the school year and moving forward on construction projects.

CORRESPONDENCE

 

Michael Green said that the Board received a thank you note from Holly Royle for voting for the tiered option of reconfiguring schools.

CITIZENS REQUESTS

 

Nick Massie asked about Board meeting etiquette. Michael said that it’s appropriate for audience members to raise their hand if they have a question for the Board. Nick also wanted to know if the grandstand at the new High School would be located in a site that was well thought out. He hoped that they had gotten community input on that. Janice Watts said that there had been a committee of parents, teachers, community members and Administrators. Michael explained that research had showed that the direction of prevailing winds played a role in the decision of its location.

BOARD REPORTS & REQUESTS

 

None.

DISCUSSION ITEMS

 

Goal 2: Action Planning
The focus of this goal is on school safety. Michael has been working with the Administrative Team and Architect Eric Lanciault on safety priorities of perimeter safety, visitor check-in, access control, double-keyed classroom locks and internal/external communication systems. Building entrances will be redesigned to bring visitors to the office entrance for check-in. Jim Bays asked if buildings will be locked with the front entrance to be controlled by someone in the office, after school hours begin. Michael said that was not in the plan, but they will assess the office security. Michael asked the Board for any input for them to consider as they are planning. Jeremy suggested security cameras at the main offices.

Goal 5: Action Planning
The focus of this goal is on community outreach and involvement.  Michael described the draft goals for the 2014-2015 school year. The work has already begun to translate school documents, forms and information to Spanish, as this is the language of most families whose language is not primarily English. We have a smaller number of students whose families speak Russian, Ukrainian, French, native Mexican dialects, etc. We are working toward better communication with all parents. The District uses social media, newsletters, robo-calls, website and the Good News postcards to get information to parents. Matt asked about the communication policy and social media. Michael will send the Board this policy. Jim asked if we offer ESL classes to parents. Michael said that LCC uses our facilities to teach this.

First Reading of Policy Revision 2020-Curriculum Development and Adoption of Instructional Materials
Asha Riley has been working on a draft update of this policy, as technology has changed curriculum resources over the years. She updated the definitions of instructional materials and types of supplemental materials. The updates include forming a digital learning resource committee, similar to the instructional materials committee, to review these forms of supplemental materials and to make sure they align with standards and policy. Jim Bays would like the District to have a goal of providing internet access to all students.  Michael said the High School is currently piloting limited student checkout of Chromebooks, as a step in that direction. He said that Asha will continue to work on the policy and bring it back to the Board at the next agenda for a second review; and then it can be on the agenda as an action item in July.

CONSENT AGENDA

 

See attached consent agenda.

Jeremy Stuart moved to approve the consent agenda.

Janice Watts  yes
Jim Bays  yes 
Tina Cayton  yes
Matt Donald  yes
Jeremy Stuart  yes  carried

ACTION ITEMS

 

Approval of 49th Street Academy Contract
Deb Kernen said that we have a Kindergarten student who has significant disabilities that impact her behavior which this program can address.  She will apply for Safety Net funding to help pay for this.  She is recommending approval of this contract.

Tina Cayton moved to approve the 49th Street Academy contract as presented.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried.

Approval of Athletic Staffing Matrix
Michael asked Paul Huddleston to research other districts’ practice relative to hiring coaches. He found that twelve schools had no defined athlete-to-coach ratio; three school districts had a fixed ratio for all sports. Eleven school districts have a matrix similar to what Paul developed and presented. Michael said that this would support consistency and control in this staffing area. He said adequate staffing is a safety issue.  The Board discussed this and agreed to use the matrix as a guideline.

Tina Cayton moved to adopt the 2014-2015 athletic staffing matrix as a guideline for hiring coaching staff.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried. 

Interim Adoption of Instructional Materials for Elementary Mathematics
Asha recommended the approval of using Engage NY Mathematics until the committee finds math curriculum that aligns with standards.  They will continue to monitor the students’ progress with this curriculum and look for other resources. The materials are free (exclusive of printing costs) to the District and are of high quality.  Matt Donald says he has mixed feelings about this curriculum. He and Jeremy, who have elementary students, feel the challenges that students, parents and teachers face with the new curriculum and standards.  Asha said she believes putting  money towards professional development for teachers will help students the most. 

Jim Bays moved to approve the Engage NY Mathematics as an interim mathematics adoption for grades K-6.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried.

Acceptance of A&E proposal with Eric Lanciault, Architect
Michael recommended Eric Lanciault to be the architect for the safety and facility improvements at the Primary, Intermediate and current Middle/High school sites, as mentioned in Goal 2 Action Planning earlier in the meeting. Jim Bays asked if there was a community engagement piece.  Michael said there was, but it had been discussed verbally. He said the wording can be added. 

Jeremy Stuart moved to accept the proposal of Eric Lanciault, Architect, and authorize the Superintendent to execute, on the Board’s behalf, a formal agreement for A&E Services.

Janice Watts  yes
Jim Bays  yes 
Tina Cayton  yes
Matt Donald  yes
Jeremy Stuart  yes  carried

Yale Gym Final Acceptance

Tina Cayton moved to accept as complete, the Yale Gym Remodel Project as recommended by Eric Lanciault.

Jeremy Stuart  yes
Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 6:35pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

____________________________________
Director

Attached Files:
NameSizeType
consent agenda 6-9-14.pdf 36KB application/pdf