May 27, 2014 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

May 27, 2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

John Shoup, Craig Downs, Jamie Williams, Stacy Brown, Kelley Wilson, Jill Koistinen, Nick Massie and family.

MEMBERS

ABSENT

 

Tina Cayton moved to approve Jeremy Stuart’s absence from the meeting.

Matt Donald  yes 
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

MINUTES

 

Tina Cayton moved to approve the May 12, 2014 regular meeting minutes.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes 
Janice Watts  yes  carried

REPORTS TO THE BOARD

 

Student Report
Tayler Summers was absent from the meeting.

Other Reports
The Board did not have any questions about the other reports.

SUPERINTENDENT REPORT

 

Michael Green told the Board that the construction of the new High School was on budget and moving forward. We are rapidly moving to the end of the school year, with State testing behind us, and moving toward end-of-course testing at the high school.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

Jill Koistinen said that her Kindergarten student brings home many pages of homework from the Engage NY math program and reading class. The homework is optional. She is concerned, because she thinks it sends a message to young students that you don’t have to really do homework. She thinks that it’s too much work for a young students. Janice thanked her for her input.

BOARD REPORTS & REQUESTS

 

Tina Cayton asked when the TEAM High graduation starts on June 11th. Michael said that he thinks it’s 6:00pm or 6:30pm. He will find out and let her know.

DISCUSSION ITEMS

 

New WHS Construction Report
Kelley Wilson was present to discuss the new WHS Construction work. He said this phase is moving along quickly, with no major problems. It is back on the original schedule. The rest of Kelley’s report is attached to the Board agenda online. The Board discussed the details with Kelley.

Sodexo Food Service Program Update
Jamie Williams, Food Service Manager, reported on the program Healthy, Hunger-Free Kids Act. This year the focus will be on healthy breakfasts, which will include more fruits.  The grain items must be whole grain rich products.  Snacks sold in the District for students will have to follow the Smart Snack Program guidelines, which also includes whole grain rich products, fruits and vegetables, under 200 calories and much less sodium.  Sodexo is working to find products like this. Stacy Brown said they are looking to switch soda machines with Pepsi products. ASB receives the revenues from these machines.  She said that they like to give the students lots of healthy options.

PUBLIC HEARING

 

At 5:34pm, President Janice Watts, recessed the meeting for a public hearing for a Capital Projects Fund Budget Extension and a Debt Service Fund Budget extension.  Stacy said that the reason for the Capital Projects Fund budget extension is that she was unsure what the bond interest payments would be when she created the budget last year. The interest payments are due in June and she wanted to be sure that there was enough in the fund to cover the payments. Nick Massie asked about the budget balance. He reminded the Board that they were going to try and spend less on the projects, if possible. Stacy said that the revenues were there to cover the expenditures. Tina asked why we had a hearing about this. Michael explained that this is part of State law. We have to publish it and hold a hearing.

Janice Watts closed the hearing and reconvened the meeting at 5:39pm.

CONSENT AGENDA

 

See attached consent agenda. The Board discussed the many personnel items.  Jim Bays asked if they could hear more about the summer school program. Michael said that Deb Kernen is planning to report on that in June.

Tina Cayton moved to approve the consent agenda.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes 
Janice Watts  yes  carried

ACTION ITEMS

 

Change Order #6
Kelley Wilson summarized Change Order # 6, which totaled $37, 855. The largest of the included elements was for self-adhered roof underlayment for $24, 278; but Kelley said this was a good price for the upgrade for the roof.

Jim Bays moved to approve Change Order #6 as presented.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts yes  carried.

Reconfiguration of Schools

Tina Cayton moved to reconfigure our schools as proposed in Option “T”.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Nick Massie thanked the Board and Mr. Green and said he was out of line at the last reconfiguration meeting. He apologized and thanked them and said this is the best option for our community, and the best choice for our schools. 

Setting 2014-2015 Meal Prices
The District is required by federal policy to move toward the required average for lunch price of $2.65.  Stacy recommended that we increase the price gradually. This year she recommends that the increase be $.10, the minimum increase. She recommends that breakfast prices remain the same. The elementary lunch would be $2.10; with a breakfast price of $1.35. The secondary lunch prices would be $2.45; with a breakfast price of $1.50. She also recommended that the District pay the $.40 reduced lunch price for grades 4-12. She thinks this would increase participation, and increase revenues. Michael said this is something that is pretty common for districts to do.  Nick Massie said that he thinks there is a sense of entitlement in the US creating a class difference.  He said that everyone needs to pay their fair share. The Board discussed Stacy’s recommendation. Matt Donald asked Stacy to return with more information, so the Board can better understand the recommendation to have the District pay the reduced lunch fee. She said she would research this and return to the Board with a recommendation.

Matt Donald moved to approve meal prices for 2014-2015 as presented.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

Approval of Resolution No. 2587-Extending the Capital Projects Fund

Jim Bays moved to approve Resolution No. 2587-Extending the Capital Projects Fund.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Approval of Resolution No. 2588-Extending the Debt Service Fund

Tina Cayton moved to approve Resolution No. 2588-Extending the Debt Service Fund.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 6:09pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director

Attached Files:
NameSizeType
consent agenda 5-27-14.pdf 220KB application/pdf