Financial/Enrollment Report



Date:                February 20, 2014

To:                   Michael Green, Superintendent

Subject:           February Financial/Enrollment Report

From:              Stacy Brown, Director of Business Services


I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the month of January.  The January apportionment report is available and has been adjusted for prior year adjustments and adjusted to reflect our current enrollment and LEAP figures.  The only operations allocation that I don’t have yet is for transportation.  Hopefully we will be getting that soon.  I am working on the projected revenues/expenditures and ending fund balance, but the first month takes quite a while to set up and properly review.  With the holiday, payroll, the auditor’s and hiring for the office, I haven’t had time to complete the projections as accurately as I would like before presenting.  I will definitely have it next month. 


Revenues in January were approximately $32,000 greater than expected.  I would expect them to be greater than expected as January is the month which they update apportionment to actual and this year our enrollment greater than budgeted.  I would expect it to be even higher, however, last January we received $161,000 from the KWLR districts for the project, which increased the expected revenues for this month by almost $54,000.  Payroll was almost $23,000 more than expected.   We paid out two classified contracts for a leave and a resignation. We paid about $2,000 in classroom overage pay to teachers at WPS (1st grade).  We have hired approximately 4 classified staff (2 basic ed and 2 special ed) that were not budgeted and we have two teachers out on long term leave whose subs have worked more than 20 consecutive days so we are paying for the teachers and their subs at the per diem rate.  I will have a more concise review on salaries and benefits in comparison with budget next month.  Accounts payable was about $66,000 greater than expected.  I reviewed all expenditures and the amounts paid do not look unusual.


The enrollment spreadsheets are attached, with summaries by headcount for September through February and a comparison of budgeted FTE to actual average FTE.  This is the first month this year that enrollment has not increased.  We are down 8 heads and 10.5 FTE, however this is a total of 73.55 over budget and the average continues to hold around 64 FTE greater than budget.  I will continue to keep you apprised each month and will let you know how this affects the district projections starting with February financial data in January.


Please let me know if you have any questions.



Attached Files:
financial-enrollment info 2-24-14.pdf 426KB application/pdf