February 10, 2014 Regular Meeting Minutes

 WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING
MINUTES

February 10,  2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Jeremy Stuart, Matt Donald, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Deb Kernen, Maddie Green, Stacy Brown, Dan Uhlenkott, John Shoup, Mark Houk, Bill Woodard, Gary Stuart and Bernie Schokelt.

MINUTES

 

Tina Cayton moved to approve the January 27, 2014 regular meeting minutes.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

REPORTS TO THE BOARD

 

Student Report
There was no school today, and Tayler Summers was not present.

Other Reports
The Board had no questions about the other Board reports.

SUPERINTENDENT REPORT

 

Michael Green said that it had been an interesting few days, with the weather issues. He showed the Board a revised draft of the 2013-2014 calendar with 2 days added at the end of the school year, due to snow days. If we have any more snow days, it could affect when seniors graduate. 

Michael also shared a letter that he wrote to McGranahan Architects regarding the costs to fix the geo-grid/footing issue.

Students will be back in school tomorrow.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

None.

BOARD REPORTS & REQUESTS

 

None.

DISCUSSION ITEMS

 

* President Janice Watts rearranged agenda items for the convenience of the presenters.

Letter of Support for Columbia River Carbonates
Bernie Schockelt, General Manager of Columbia River Carbonates (CRC), was present to request a letter of support for a Woodland Marine Terminal, which would help them with the cost of transportation of calcium carbonate to their processing facility in Woodland. Increases in transportation costs, make this offloading terminal a necessity in order to keep the facility in Woodland and save jobs. It would actually increase jobs here. The CRC has received support from the City, the Port and West Linn Paper Company.

Jim Bays moved to direct the Superintendent to write a letter of support for the CRC, on behalf of the Board.

Matt Donald   yes
Jeremy Stuart  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

ACTION ITEM

 

Approval of Tree Removal at Yale and Acceptance of Bid by Chilton Logging, Inc.
Gary Stuart, Chief of Cowlitz/Skamania Fire District #7, was present to discuss this item with the Board.  He said that after years of leasing the property at Yale for the fire station, trees on the property have grown to a size that they have become hazardous to the station.  He contacted 7 tree removal companies, but most would not take the job because the trees were too big, and not profitable to them.  He said that Chilton Logging was the best bid, as they said that they would give 60% of the timber profits to the District.

Matt Donald moved to accept the bid of Chilton Logging and direct the Superintendent to have the identified trees removed.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Jeremy Stuart  yes
Matt Donald  yes  carried

REMAINING DISCUSSION ITEMS

 

Safe, Healthy and Nurturing School Environments (Goal 2)
This discussion is a carryover from the Board Retreat.  Michael gave the Board information about what principals were doing for safety in the buildings.  Tina Cayton said that she wanted to make sure that the District was moving forward with safety planning. Jim Bays feels that we haven’t done enough in light of the Sandy Hook incident. Matt Donald said that the aging buildings’ designs, add to the security issues.  Secretaries are being overwhelmed when families are entering the buildings at the lower levels, all at once to check out kids. The Board discussed their concerns with Michael.  He said that the reconfiguration plans and design pieces should be done in the spring. This is necessary to make security plans. He will show the Board the short-term and long-term things that we can do for security in April, and discuss options.

Board Self-Assessment Survey Options
The Board discussed self-assessment survey (1820F) options at their retreat.  Michael showed them two options to replace form 1820F.  All Board members agreed to the survey that came from the book Effective School Boards, by Eugene Smoley, Jr.. Michael will arrange to have it become an online survey for them.

CONSENT AGENDA

 

See attached consent agenda.

Jeremy Stuart moved to approve the consent agenda.

Matt Donald  yes 
Jeremy Stuart  yes
Tina Cayton  yes 
Jim Bays  yes
Janice Watts  yes  carried

REMAINING ACTION ITEM

 

Approval of Drainage Ditch Easement with Consolidated Diking Improvement District 2 (CDID2) of Cowlitz County
There is a Consolidated Diking Improvement District 2 of Cowlitz County drainage ditch that requires an easement along the new High School site property in order to maintain the drainage. This agreement will provide for this.

Matt Donald (whole-heartedly) moved to approve the easement with the CDID2, and authorize the Superintendent to sign the easement on the Board’s behalf.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes 
Jeremy Stuart  yes
Matt Donald  yes  carried

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 6:27pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director

Attached Files:
NameSizeType
consent agenda 2-10-14.pdf 28KB application/pdf