Date: January 23, 2014
To: Michael Green, Superintendent
Subject: January Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the month of December. The January apportionment report will be available in a couple of days with any adjustments from last fiscal year and apportionment figures based upon our actual enrollment and staffing (budgeted numbers are used September through December). Once I have updated apportionment numbers I can make more accurate projections. I will have a report on projected revenues, expenditures and projected ending fund balance in February.
Revenues in December were pretty close to what was expected. Payroll was almost $16,000 more than expected. We paid out about $20,000 more in teacher extra days than in the prior year. We also paid about $2,000 in classroom overage pay to teachers at WPS (1st grade). We have hired approximately 4 classified staff (2 basic ed and 2 special ed) that were not budgeted, so I would expect the classified salaries to be greater than expected. I will have a more concise review on salaries and benefits in comparison with budget next month. Accounts payable was about $150,000 greater than expected. Last December we had a $67,000 fuel bill and $46,000 to Sodexo (which was the first year we paid them) which would increase the expected amount for this year. KWRL also had about $9,000 in large repair bills. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are attached, with summaries by headcount for September through January and a comparison of budgeted FTE to actual average FTE. Enrollment continues to increase each month. We are up 13 heads and a 12 FTE from December to January. All but 3 grades from Kindergarten through 8th grade had increases. Grades 9-12 remained the same, with just some adjustments to grade levels based upon credits attained. The January FTE is up 84.35 greater than budget, bringing the average to more than 62 over budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with January financial data in February.
Please let me know if you have any questions.