January 13, 2014 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

January 13,  2014 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Mark Houk, Asha Riley, Chris Wiseman, Dan Uhlenkott, John Shoup, Cari Thomson and Stacy Brown.

MINUTES

 

Jeremy Stuart moved to approve the December 16, 2013 regular meeting minutes.

Janice Watts  yes
Tina Cayton  yes
Jeremy Stuart  yes
Matt Donald  yes  carried

Jim Bays moved to approve the November 25, 2013 regular meeting minutes.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes  carried

BOARD REPORTS

 

Department Reports
The Board had no questions about the department reports.

SUPERINTENDENT REPORT

 

Michael Green reported that everything is moving along well. Enrollment continues to creep upwards.  There is a lot of good teaching and learning happening in the schools, with an overall positive feel.  There have been a number of personnel transitions lately.  The High School has a new Business Education teacher and Kim Miller is out on a leave of absence, due to a broken leg. She will need a long-term replacement. These items will be on the consent agenda this evening.  Friday there was a ribbon cutting ceremony at Yale School for the new gym. It was well-attended.  The students had a belated holiday presentation. The Board and Michael received positive feedback from attendees.  Janice said the new stage is very nice looking.  Jeremy said it can be set up completely in a half-hour, and folds and hides away.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

None.

BOARD REPORTS & REQUESTS

 

None.

DISCUSSION ITEMS

 

First Reading of Revision to Policy No. 3246 and New Policy No. 3247
Deb Kernen reviewed these policy changes and additions and agrees with WSSDA’s recommendations.  Jim Bays asked why the protection of property in Policy No. 3247 was not added to Policy No. 3247. Michael said he would review this before the next meeting. These will be included on the next agenda for second reading and approval.

Reminder: WQCC Meeting January 15, 2014
Jim Bays said he will not be able to attend this WQCC meeting; but, will be able to attend the next one. Tina, Janice and Michael will be attending. 

Board Retreat Agenda
Janice Watts and Michael developed the Board retreat agenda, with input from other members. The Board discussed the agenda, which includes their goals and a self-assessment. He had sent a link to the self-assessment form in an email and asked that members complete the survey before the retreat, so that he had the information to discuss with them.  

CONSENT AGENDA

 

See attached consent agenda.

Matt Donald moved to approve the consent agenda.

Jeremy Stuart  yes 
Matt Donald  yes
Tina Cayton  yes 
Jim Bays  yes
Janice Watts  yes  carried

*Tayler Summers arrived at 5:19pm.

ACTION ITEMS

 

Approval of KWRL Change Orders and Construction Change Directive
The Board received the summary of changes for Change Orders 2 and 3, and Construction Change Directive 8 for the KWRL project at Paradise Point.

Tina Cayton moved  to ratify the approval of KWRL Change Order 2, 3 and CCD 8, as presented.

Jeremy Stuart  yes 
Matt Donald  yes
Tina Cayton  yes 
Jim Bays  yes
Janice Watts  yes  carried

WHS Phase 2 Change Order 1
The Cowlitz Health Department has required an eye-wash station in the custodial room at the new High School site. It was also determined that they need a larger elevator to accommodate bigger objects like lifts and floor cleaners.  This change order reflects these two changes.

Jeremy Stuart moved to ratify the approval of Change Order 1 for the WHS, as presented.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes
Jeremy Stuart yes  carried

Yale Gym Change Orders 2 and 3
Michael explained several changes for the Yale Gym project, that make up the two change orders.

Jim Bays moved to ratify the approval of Yale Gym Change Orders 2 and 3, as presented.

Jeremy Stuart  yes 
Matt Donald  yes
Tina Cayton  yes 
Jim Bays  yes
Janice Watts  yes  carried 

STUDENT REPRESENTATIVE REPORT

 

Tayler Summers reported that students got back to school last week. Next Friday are finals. Next Saturday is the TOLO Dance.

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 5:29pm.

 

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director