Date: December 12, 2013
To: Michael Green, Superintendent
Subject: December Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the months of September and October. I will be presenting November and December in January, as well as projected revenues, expenditures and fund balance.
September Reports - Revenues in September were $195,000 more than expected. Property tax collections were about $60,000 and state forest revenues were about $21,000 greater in 2013 than in the previous average 3 years (even though the total budgeted tax revenues were not significantly greater). Another reason for the difference is the revenues accrued at the end of 2011 were all reversed in September, even though most of the accrued federal grant funds were not received until October. This decreased the average, therefore underestimating the Sept 2013 revenues. This is because the revenues accrued at year-end were reversed in September, even though some of the revenues were not received until October. Payroll was almost $53,000 greater than expected. The past 3 year average paid for extra time for certificated staff in September was approximately $90,000. We paid out $150,000 in certificated extra time in September 2013. Accounts payable was about $62,000 greater than expected, which is not unusual for this time of year. I reviewed all expenditures and the amounts paid do not look unusual.
October Reports – Revenues were $39,000 less than expected, which with the prior year reversals, this is within the expected range. Payroll was $16,000 greater than expected. The past 3 year average paid for extra time for certificated staff in October was approximately $59,000. We paid out $97,000 in certificated extra time in October 2013. Accounts payable were still about $46,000 greater than expected in October, but at the beginning of the year, Accounts Payable is hard to estimate. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through December and a comparison of budgeted FTE to actual average FTE. Enrollment continues to increase slightly each month. We are up 8 heads and a little over 8 FTE from November to December. The December FTE is up 72.35 greater than budget, bringing the average to almost 57 over budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with December financial data in January.
Please let me know if you have any questions.