August 26, 2013 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

August 26, 2013 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Stacy Brown

MEMBERS ABSENT

 

Tina Cayton moved to approve Bill Woodard’s absence from the meeting.

Jim Bays  yes
Janice Watts  yes
Tina Cayton  yes carried

MINUTES

 

Tina Cayton moved to approve the August 12, 2013 regular meeting minutes.

Jim Bays  yes
Janice Watts  yes
Tina Cayton  yes  carried

BOARD REPORTS

 

Student Representative Report
Tayler Summers said that Thursday is Freshmen Orientation.  The High School sent flowers to the Castle Rock High School to support them, as they are grieving the loss of a 15-year-old sophomore student, who was killed by a car while walking last week.  He said that Woodland High School students feels good about supporting other school districts when they are going through this sort of incident.

Financial Report
The Board did not have any questions regarding the financial report.

SUPERINTENDENT REPORT

 

Mr. Green said that we’ve had a lot of last minute hiring this year.  He is very impressed by the quality and caliber of staff that have been selected this year. Construction projects are going well. The rammed aggregate pier work should be done by the end of next week. Then the remainder of the sand will be brought in to complete the pre-loading surcharge of the site. The Yale project is going well. The roof is on the gym and insulation on the west side is complete. There will be a delay of the delivery of windows. The district will rent a tent for students to have PE and recess under on rainy days, until the gym is open.  New staff day was last Tuesday. There were 20 new certificated staff there.  It looks like we’ve hired some great staff members, including a 4th grade teacher who is on the consent agenda tonight.  Tomorrow there will be an all staff training on vocabulary instruction.  The staff breakfast is on September 9th. Michael asked Board members to stop by if they are available.

CORRESPONDENCE

 

Letter Regarding Tennis Courts
Michael received a letter from Walt Church, Jr. about the upkeep of the tennis courts. Michael said that since we have no tennis team and this is not a part of the PE classes, it hasn’t been a priority. The last time they looked into this, they found that resurfacing would cost upwards of $20,000.  He asked the Board if they would like him to pursue this project. The Board discussed this. Michael said he didn’t know the history, but was aware that community members had worked on this project. Janice said that if it is a group effort, then we should participate.  Jim thought there must be a document somewhere if we accepted any formal responsibility for them.  The Board said they wouldn’t be opposed to a joint effort to restore the courts.  Michael said he would look into this and follow up.

*Jeremy Stuart joined the meeting at 5:09pm.

Email from USACOE
The Alternative Analysis and Mitigation Plan have been reviewed and tentatively determined to be sufficient. The Army Corps of Engineers has not given a final decision yet, but is working on the draft decision document.

CITIZENS REQUESTS

 

None.

BOARD REPORTS & REQUESTS

 

None.

DISCUSSION ITEMS

 

2013 WSSDA Legislative Assembly
Michael asked the Board if they were interested in participating in the 2013 WSSDA Legislative Assembly. The Board discussed this. Nobody was interested in bringing a proposal to the WSSDA Legislative Assembly.

WSSDA Board Self-Assessment
WSSDA has developed a new Board self-assessment. Michal showed the Board a sample.   He asked the Board if they were interested in this survey.  The Board agreed to take the assessment before their January retreat, when they can discuss the results.  Michael will remind the Board about this again in December.

PUBLIC HEARING

 

Jim Bays recessed the meeting into a Public Hearing regarding the 2013-2014 Budget, at 5:21pm.  No one rose to be heard on the budget.

Jim Bays closed the hearing and returned to regular session at 5:22pm.

CONSENT AGENDA

 

The Board discussed the consent agenda. See attached.

Jeremy Stuart moved to approve the consent agenda as presented.

Janice Watts  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

ACTION ITEMS

 

Resolution No. 2578- 2013-1014 Budget
The Budget hadn’t changed since the last Board meeting, at which the Board had a comprehensive
review.

Janice Watts moved to approve Resolution No. 2579- 2013-2014 Budget as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes  carried

Authorization to Go Out to Bid on New WHS, Phase 2

Jeremy Stuart moved to authorize the Superintendent to advertise for bids for Phase 2 of the New WHS project.

Janice Watts  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

Policy No. 2414-Community Service-Second Reading and Approval
This policy has not changed from first reading.

Janice Watts moved to approve Policy No. 2414-Community Service, as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes  carried

Resolution No. 2579-Transfer from GF to CPF for KWRL Site

Tina Cayton moved to approve Resolution No. 2579-Transfer from GF to CPF for KWRL Site, as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes  carried

CLOSED SESSION

 

President, Jim Bays, recessed the meeting into a closed session at 5:26pm to discuss negotiations, with no action to be taken upon return.

President, Jim Bays, reconvened the meeting to regular session at 5:40pm.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 5:40pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

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Director

Attached Files:
NameSizeType
consent agenda 8-26-13.pdf 35KB application/pdf