June 24, 2013 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

June 24, 2013 6:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Michael Green-Secretary, Tegan Steen-Recording Secretary

OTHERS PRESENT

 

Stacy Brown and Asha Riley.

MINUTES

 

Tina Cayton moved to approve the June 10, 2013 regular meeting minutes.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes  carried

Bill Woodard moved to approve the June 17, 2013 special meeting minutes.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

BOARD REPORTS

 

Student Representative Report
Tayler Summers was absent from the meeting.

Financial/Enrollment Report
The Board had no questions about the report.

SUPERINTENDENT REPORT

 

Mr. Green said that the hiring is nearly complete. There is a posting for an Intermediate School Teacher and a Basketball Coach. These hires will possibly be on the next consent agenda.  The Yale School project is going well. Friday, Michael received word that the permit was ready for pickup. There will be a pre-construction meeting  this week and an arborist is removing trees that are in the way of the work. An environmental company will be removing fuel tanks that were on the property.  Construction will likely begin after the 4th of July. Michael invited the Board to go the WHS site and see the interesting work that they are doing. The rammed aggregate pier company has had some equipment breakdowns, but they are still ahead of schedule. LRA will be moving to a new site, as the number of classes is expanding at WPS, and they need more room.  They are looking at the old post office building.  It’s close enough for students to ride the bus and walk to class.  The summer hours for the District Office and Business Services is 8am-3pm. All offices will be closed on July 5th.  The Board discussed the new hires and the LRA facility funding.  Michael said that they decided to rent a facility, as opposed to buying a portable classroom for LRA, because a classroom will open up when the new High School is completed in 2 years.

CORRESPONDENCE

 

Michael said that Jim had heard that somebody wrote a letter to the Board and asked members if they knew anything about that. Jeremy said that he heard that people thought the Board’s mail was filtered before it got to them. Michael explained that the email that was sent to him was sent to him through an email address for information about the Board; a sender mistake. This was the same email shared with the Board at the May 28 Board meeting.  Michael forwarded that email to the Board. And will resend it to them following the Board meeting.

CITIZENS REQUESTS

 

None.

DISCUSSION ITEMS

 

None.

BOARD REPORTS & REQUESTS

 

None.

CONSENT AGENDA

 

The consent agenda includes additional personnel hire recommendations added as late as Monday afternoon.

Bill Woodard moved to approve the consent agenda as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

 

Policy No. 1400 Revision-Second Reading and Approval
This policy was unchanged since the last meeting. Michael said he will not bring the policy back when it reverts to regular times in the fall. He will just edit it, administratively.  The Board discussed why the meetings begin at 6pm. Jim said it was to accommodate the public. Tina said she favors an earlier time, so that she can attend school events, that usually start at 6pm. Bill said he doesn’t know what the future Board member’s schedule will be. Jim said they’d keep this in mind for the fall.

Jeremy Stuart moved to approve the revision to Policy No. 1400-Meeting Conduct, Order of Business and Quorum.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

Resolution No. 2576-Authorization of Signatures
This resolution is to replace Chuck Anderson’s authorization signature for the KWRL Paradise Point expansion project with Shannon Barnett’s.

Bill Woodard moved to approve Resolution No. 2576-Authorization of Signatures.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Resolution No. 2577-Cross-Connection Control Policy
As the Paradise Point facility is owned by a public entity, the well is considered a public well. This resolution is for the  special rules that the District has to follow. The Board discussed this.

Tina Cayton moved to approve Resolution No. 2577-Cross-Connection Control Policy.

Jeremy Stuart  yes
Tina Cayton   yes
Bill Woodard  yes
Janice Watts  yes  carried

EXECUTIVE SESSION

 

President, Jim Bays, recessed the meeting into executive session at 6:22pm allowed under RCW 42.30.110(1)(g), with no action to be taken upon return.

President, Jim Bays reconvened the meeting into regular session at 6:36pm.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 6:36pm.

 

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director