March 11, 2013 Regular Meeting Minutes



March 11, 2013 6:00PM
Regular Meeting-District Meeting Room



Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary



Cari Thomson, Deb Kernen, Mark Houk, John Shoup, Chris Wiseman, Dan Uhlenkott and Asha Riley



Janice Watts moved to approve the February 25, 2013 regular meeting minutes.

Bill Woodard  yes
Tina Cayton  yes
Janice Watts  yes  carried



Other Reports
The Board did not have any questions about the other reports.

Student Representative Report
Tayler reported that the state HSPE testing in reading and writing starts tomorrow. The FBLA fundraiser, Mr. Woodland Contest, will be held Wednesday. Spring sports games have started.  The ASB went to La Center to show support and sympathy due to the death of one of their students. Running Start testing will be on Tuesday. The ASB has not had any meetings lately to report about.



Mr. Green said there are several board meetings that must be scheduled for the capital projects process for state funding approvals, for the new high school. He asked the Board to check their schedules for an April 29th special meeting for a project presentation and approval, an August 12th meeting for project approval so that it can go out to bid, and an October 21st meeting for the approval of the successful bid and authorization to proceed. In April, the cost estimators will go over the project costs. The Board discussed the dates. Michael will bring the Board several resolutions that are required for the state funding project in the next meeting.  The KWRL project is nearing the end of the initial planning. They believe they will have to expand into the JV softball field. Paul Huddleston and Michael think that a JV softball field could be developed in the field between TEAM High and WPS. The Board will see a presentation at the next meeting.

There is a Mountain Bike Club from Vancouver meeting with kids in Woodland. There are only 2 students participating so far, but Michael knows 2 more who are considering joining.  The man who is responsible for welcoming Woodland students contacted Paul who was happy to help bring this opportunity to Woodland.  Last weekend, the first annual Trap Shoot meet was held for students from all over the area.  Woodland came in 2nd in the competition.  Jim Bays added that he had read in the Beavertonian, that the Equestrian Team won 2nd place at the annual Washington Association of High School Equestrian Teams competition.



Board Thank You from National Board Cohort Group
The Board received a thank you card from the members of the National Board Cohort group.

CWCOG Annual Report
The Board received the annual report from Cowlitz-Wahkiakum Council of Governments.







Jim Bays and Janice Watts participated in the Board visits to the Middle School, High School and TEAM High today.  Janice appreciated the experience of sitting in on a student interview. Jim and Janice enjoyed the school visits and found them very interesting.



Revision to Policy No. 3210-Nondiscrimination
In response to a recent CTE Civil Rights audit, Michael and Cari developed the revision to this policy so that it meets the state and federal requirements.  The Board discussed this policy, which will be on the next agenda for second reading and approval.

Policy Revisions related to Drug Use-Policy Nos. 5201, 5202, 2121, 4200, 5006
Revisions to these policies are due to the recent changes in state law following the voter approved initiative regarding marijuana. Marijuana is still illegal under federal law. The Board discussed the policies. These will return to the next Board agenda for second reading and approval.

Policy Revisions related to Evaluation-Policy Nos. 5240, 5280
The revisions to these policies were made due to statutory changes in Teacher Evaluations. These were modified from the WSSDA version to phase in the new program. The policies will be on the next agenda for second reading and approval.

Other Policy Revisions (Health, Student Records)-Policy Nos. 3231, 3414
The revisions in policy and procedure for Student Records is in the timelines information. The revision to the Infectious Disease policy is to make clarifications of who may close school when there is an outbreak of infectious disease. The procedure was revised adding a lengthy list of reportable diseases. These policies will be on the next agenda for a second reading and approval.



Hearing on Resolution No. 2570, which Amends Woodland Board Resolution No. 2553

Jim Bays recessed the meeting into a Public Hearing on Resolution No. 2570, at 6:30pm.

Resolution No. 2553 outlined how the money from the bond would be used. The resolution as approved, stated one purpose of bond funds would be to “Replace” the gym at Yale School.    The effect of Resolution 2570 would be to amend Resolution 2553 to  strike the word replace and substitute “Remodel”.

After working with the Yale community and working with the budget for that project, the committee and the Yale community clearly believe remodeling makes the most sense. There will be another Yale community meeting regarding the design of the new gym on March 12th. The architect has developed a conceptual idea of the project that reflects the change. There was no public testimony.

Jim Bays closed the hearing and returned to regular session at 6:34pm.



Michael added a couple of leave requests and a resignation to the consent agenda prior to the meeting. The Board reviewed the consent agenda.

Bill Woodard moved to approve the consent agenda as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried



Approval of the 2014-2015 School Calendar
Michael said that the calendar committee met and unanimously agreed to recommend the 2014-2015 school calendar. Michael recommended approval of this calendar.

Tina Cayton moved to approve the 2014-2015 school calendar.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Resolution No. 2569-Urging the Washington State Legislature to Address K-12 Funding
This resolution has not changed since the last Board meeting.  

Jeremy Stuart moved to approve Resolution No. 2569-Urging the Washington State Legislature to Address K-12 Funding.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

At the end of the meeting, Tina Cayton indicated she forgot to bring up an item of interest during Board Reports and Requests.  She was absent from the February 18 meeting, during which the Board and Design Committee had a presentation of the high school project and made decisions to adjust scope to ensure the project could be completed within budget. She wanted to discuss and understand the thinking of the Board in relation to not considering the relocation of the Industrial Tech and Horticulture areas to a different building. Other Board members said that they had discussed this and had agreed that, for multiple reasons, it was beneficial to keep the two classrooms and CTE area as presented.



President, Jim Bays, adjourned the meeting of the Board of Directors at 6:43pm.



Secretary to the Board