January 28, 2013 Regular Meeting Minutes










WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

January 28, 2013 6:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary


OTHERS PRESENT


Bart Stepp and Stacy Brown.


MINUTES


Tina Cayton moved to approve the January 28, 2013 regular meeting minutes.


Tina Cayton  yes
Bill Woodard yes
Janice Watts  yes  carried


BOARD REPORTS


Student Representative Report
Tayler Summers reported that winter sports were excelling. The TOLO dance was last weekend. The TOLO King is Henry Warndahl. There are quite a few students who have been sick.

Other Report
The Board did not have any questions about the other reports.




SUPERINTENDENT REPORT

Mr. Green noted that the new carpet in WIS Room 201, in the Maintenance Report, was donated by the vendor and the District only paid for installation.

Michael walked through the campus with Jay Garthwaite of ESD 112, who is a security consultant with a construction background. He is very knowledgeable  about security and will attend the roundtable meeting with police and fire departments next week with Administrators. One recent change in security at the District has been the addition of signs letting people know that the fields and tracks are closed during the student day. People are directed to check in at school offices.  Gates have been installed at entrances around the fields of WIS and at WPS school.  These will be locked during the school day.

Michael reviewed the cost analysis information with the architects. He is discussing ground source heating with them, as this option could provide great energy savings potential in the future. Mr. Green will attend a number of meetings related to the new High School, KWRL and Yale construction this week. He said that he received D-4 forms from OSPI authorizing matching funds to be released for the new High School and KWRL sites. The Board will be asked to approve some KWRL document revisions at the next  Board meeting.


CORRESPONDENCE


None.


CITIZENS REQUESTS


None.


BOARD REPORTS & REQUESTS


None.


DISCUSSION ITEMS


Policy No. 2162-Education of Students with Disabilities Under Section504 of the Rehabilitation Act of 1973-First Reading

During the Civil Rights Review this month, it was discovered that our Policy No. 2162 specifically names Bill Hundley as the District’s 504 officer.  Usually, a Board doesn’t name a specific person, but the title. Michael updated the policy to show the old wording in red, would be placed in the procedure to make it easier to update.  This policy will be on the next agenda for second reading and approval.

CONSENT AGENDA


Bill Woodard moved to approve the consent agenda as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard yes
Janice Watts  yes  carried


ACTION ITEMS


Policy No. 3410-Student Health-Second Reading

This policy was unchanged from the last meeting and reflects the process the District has in place.

Janice Watts moved to approve Policy No. 3410-Student Health as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard yes
Janice Watts  yes  carried

Scott Avenue Reconnection Project Motion of Support
Bart Stepp, Woodland Public Works Director, was present to discuss this item. He said that the Department of Transportation wanted the City to show that the community supported the project, before they would obligate the funds to get the Scott Avenue Reconnection project started. Michael had prepared a letter of support for the Board to sign for this.

Jeremy Stuart moved to approve the support of the Scott Avenue Reconnection Project.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried


ADJOURNMENT


President, Jim Bays, adjourned the meeting of the Board of Directors at 6:24pm.

ATTEST:
_______________________________
Secretary to the Board
WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

____________________________________
Director