Date: January 24, 2013
To: Michael Green, Superintendent
Subject: December Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2012-13 Budget vs. Actual and Comparison to 2011-12 and Fund Budget Status reports for the month of December. Revenues in December were $262,000 greater than expected. The Federal grant claims were not completed for November payment, so December includes two months of the allocation for Title One and Special Ed. We also received $58,500 of the $64,000 Title II grant in December (this is for reimbursement of district directed days that were paid in November). We also received $183,000 from Ridgefield School District for their portion of the 12-13 KWRL property allocation. January will be elevated as well, as we will receive the Kalama and La Center allocations for their portion of the KWRL remodeling project. Payroll was very close to expected. Accounts payable was about $196,000 greater than expected. We were billed for and paid the first three months of charges to Vancouver SD for Fir Grove ($17,000), we paid for two months of the Sodexo contract ($62,000), we had a fuel drop ($45,000) and paid the first semi-annual payment of principal and interest on the $400,000 nonvoted bond issue ($43,000). The estimate for accounts payable is based upon the average amount for the past three years and doesn't take large payments into account. I reviewed all expenditures and the amounts paid do not look unusual.
Apportionment will be updated to actuals and also we should have the actual transportation allocation by the end of January. I will be looking at all revenues and expenditures and projecting ending fund balance. This will be included with the January financial information and presented at the second February board meeting.
The enrollment spreadsheets are attached, with summaries by headcount for September through January and a comparison of budgeted FTE to actual average FTE. The District enrollment dipped in December, but then held steady in January. January FTE was almost 34 FTE greater than budget and the average FTE through January is still almost 49 FTE greater than budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with January financial data in February.
Please let me know if you have any questions.