December 3, 2012 Special Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

December 3, 2012 6:00PM
Special Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Doug Nichols, Chris Lilley, Darrin Filand, John Shoup, Asha Riley, Paul Cline, Dan Uhlenkott, Jerry Houston, Noel Johnson, Deb Kernen, Casey Coleman, Todd Dinehart, Stacy Brown.

MINUTES

 

Tina Cayton moved to approve the November 26, 2012 regular meeting minutes.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes carried

Janice Watts moved to approve the November 29, 2012 special meeting minutes.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes  carried

ANNUAL BOARD REORGANIZATION

 

Jim Bays turned the meeting over to Michael Green, who called for nominations for President of the Board.

Bill Woodard nominated Jim Bays for Board President. There were no other nominations.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Board Secretary Michael Green returned the meeting to President, Jim Bays who called for nominations for Vice President. 

Tina Cayton nominated Janice Watts for Vice President.  There were no other nominations.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes  carried

President, Jim Bays, called for nominations for Legislative Representative. 

Bill Woodard moved to table the nominations for Legislative Representative to another meeting.

Jeremy Stuart  yes

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

President, Jim Bays, called for nominations for WIAA Representative.

Bill Woodard nominated Tina Cayton for WIAA Representative.  There were no other nominations.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

CONSENT AGENDA

 

The Board reviewed the consent agenda.

Bill Woodard moved to approve the consent agenda as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

SPECIAL PRESENTATION

 

Chris Lilley and Darrin Filand, from McGranahan Architects, presented the WHS Schematic Design.  The Board discussed the schematics.  Michael Green said that the Design Committee met last Thursday and reviewed the schematics. The Design Committee recommended that the Board consider approving the WHS Schematic Design package.  There are still some documents to be delivered, but Michael said that he would see these on Friday morning when they meet again.

ACTION ITEM

 

Approval of New WHS Schematic Design

Bill Woodard moved to authorize Michael Green to sign off on the WHS Schematic Design package.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

DISCUSSION ITEM

 

 

Presentation of 2011-2012 Year-End Financial Statements
Stacy Brown presented the 2011-2012 Year-End Financial Statements. The Board discussed the report, which is for the fiscal year that ended in August, 2012. Stacy said that the District managed to increase the fund balance during that time, due mostly to an increase in enrollment over estimated budget.

ACTION ITEM

 

Resolution No. 2567-KWRL Transportation Building Remodel Financing Plan
The KWRL Boards met and agreed to move forward with a request to the State for funding for a KWRL remodel and expansion.  The State requires a financing plan for the remodel.

Jeremy Stuart moved to adopt Resolution No. 2567-KWRL Transportation Building Remodel Financing Plan, as presented.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

Bill Woodard said that the KWRL Boards agreed to provide a gated area for Ridgefield buses and a remodel of the KWRL garage to the south of the building. It will not need to expand into the softball field as previously discussed; at least, not initially.

*There will be a special Board meeting on December 31st at 8am, for consent agenda approval only. 

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 8:10pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director