November 26, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

November 26, 2012 6:00PM
Regular Meeting-Yale Elementary School

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Jenny Barton, Becky Huesties, Mariah Reese, Don Stuart, Cindy Casteel, Kyle Niekamp, Asha Riley, Veronica Cortez, Randi Isselhardt, Stephanie Bishop, Ronell Pietz, Chris Conroy.

BOARD MEMBER ABSENCE

 

Tina Cayton moved to approve Bill Woodard's absence from the meeting.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes
Jim Bays  yes  carried

MINUTES

 

Janice Watts moved to approve the November 12, 2012 regular meeting minutes.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes carried

REPORTS TO THE BOARD

 

Financial/Enrollment Report
The Board discussed the decrease in enrollment. Michael said that the decrease was mostly at the 10th grade level, due to a possible error in reporting. Stacy will continue to monitor enrollment, but enrollment is still above budget.

SUPERINTENDENT REPORT

 

Michael Green said he has been busy with capital projects meetings, narrowing information for schematics on both, the High School and Yale construction projects. He met with geotechnical engineers. Soil testing was good.  It did not appear that there was any leakage from the in-ground oil tanks. Asbestos will be removed from the Yale house.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

Mariah Reese said that the new phone messenger system is hard to understand. Michael said he would look into it.  It may be as simple as changing the computer-generated voice to see if it is more understandable, and thanked her for her helpful feedback. Cindy Casteel asked if the district could make the messages differentiate between students so she would know who's lunch balance was low.

Cindy asked if the Board would consider reinstating an activity bus to Yale at some point in the future.  Michael said that he would recommend returning staff and programs that have been cut, before activity buses are reinstated. Jim Bays said that Paul Huddleston would be notified of this request, because he might think of a creative way to do this.

BOARD REPORTS AND REQUESTS

 

None.

DISCUSSION

 

Discussion of Options for December Board Meeting(s)
Michael suggested that, in lieu of the regularly scheduled December 17th meeting, the Board meet on December 3rd for Board reorganization and to approve "not to exceed" mid-month payables, and schedule a consent agenda only meeting toward the end of December.  The Board discussed this and agreed that this was a good plan for December meetings this year.

Yale Report
Kyle Niekamp reported on happenings at Yale. Staff have been focusing on academic weekly meetings to make sure that they are meeting the needs of their students. He said, now that they are a Title 1 school, they receive federal funds for math and reading, to help students. He thanked all of the staff and the PTO for all their support. Kyle said the PTO has donated money for field trips, to give students great opportunities for learning outside the school. They are working to update their library at Yale. The Fort Vancouver Regional Library has been partnering to give students greater access to books, and is paying for a trip to their Vancouver library and Pearson Museum on December 7th.  A long-term goal is to upgrade the playground area. Yale School is looking forward to the new gym, and Kyle thanked the Board and staff for continued support. He also invited the Board to the Christmas program on December 18th. The Huffmans volunteered their time to organize this.

STUDENT REPRESENTATIVE REPORT

 

Tayler Summers arrived late to the meeting. He said that he didn't have an ASB report, but the WIS is having a book fair. Jim Bays asked if there was going to be any memorial for Samantha Effingham. Tayler said that he knew that there would be a candlelight vigil at Horseshoe Lake park tomorrow evening for her.

CONSENT AGENDA

 

The Board discussed the consent agenda, including the hire of Jennifer Crosby.

Janice Watts moved to approve the consent agenda.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes  carried

Jim asked if more information about the enrollment decline could be sent to the Board via Friday Notes.

ACTION ITEMS

 

Approval of Schematic Design for the Yale Gym Replacement
Architect, Eric Lanciault, presented a schematic design for the Yale Gym replacement project. The Board and citizens discussed the design.  There was a discussion about adding bathroom and storage areas to the design.

Jeremy Stuart moved to approve the schematic design for the Yale Gym replacement project as presented.

Janice Watts  yes
Tina Cayton  yes
Jeremy Stuart  yes  carried

The design will continue to be refined until the construction documents are finalized. The plan is that these will be completed by mid-January and then go out to bid in mid-February.

Second Reading and Approval of Policy No. 6500-Risk Management
This policy has not changed since the first reading.

Janice Watts moved to approve Policy No. 6500-Risk Management.

Jeremy Stuart  yes
Tina Cayton  yes
Janice Watts  yes  carried

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:28pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director