August 27, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

August 27, 2012 6:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Stacy Brown

BOARD MEMBER ABSENCE

 

Janice Watts moved to approve Tina Cayton's and Jeremy Stuart's absences from the meeting.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

MINUTES

 

Bill Woodard moved to approve the August 13, 2012 Special Meeting (Board Retreat) minutes.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

REPORTS TO THE BOARD

 

Michael Green said that Holly Royle and Shari Conditt will be guiding 12 staff members through their National Board process. Bill Woodard and Jim Bays asked for the email addresses of participants so that they can email them.

Mr. Green said that we are expecting a larger Kindergarten class than anticipated. It may be necessary to add another Kindergarten section.  He said that Woodland

Intermediate has had many new enrollees as well.  An Intermediate SchoolTeacher position has been posted so that we have a pool of candidates should the increase at WIS require a last minute hire.

Michael said that capital projects are moving forward. Bill asked what the heaviest thing that Michael had to deal with this week was. Michael said he has been working to catch up on construction work and getting time with staff.

CORRESPONDENCE

 

The Board sent a thank you letter to Jim Imhoff, who generously donated another $26,000 to the Carol Imhoff Memorial Scholarship.

CITIZENS REQUESTS

 

None.

BOARD REPORTS AND REQUESTS

 

Jim Bays saw an article in the Columbian about Vancouver schools starting a special group of Kindergarten students a month early, in order to get them acclimated to Kindergarten.

DISCUSSION

 

Report to Board on Bond Sale
Michael reported that the Bond Sale went extremely well. The District was involved in a competitive bid on the bonds, as advised by our financial advisor. Choosing to go with the competitive choice of sale saved the taxpayers millions of dollars. Other districts that went with the negotiated bid process, did not do as well. Also, delaying the sale of the bonds one week, as advised, saved taxpayers money.

PUBLIC HEARING

 

Public Hearing on Extension of Capital Projects Fund

Jim Bays recessed the meeting for a public hearing on the 2011-2012 ASB Fund Extension at 6:24pm. The hearing for this closed at 6:25pm.

Jim Bays opened the hearing for the 2012-2013 Budget at 6:25pm. This was the same Budget that the Board discussed at their workshop on July 23, 2012. The Board discussed the information. The hearing closed at 6:30pm.

The meeting reconvened at 6:30pm.

CONSENT AGENDA

 

Janice Watts moved to approve the consent agenda as presented.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

 

Resolution No. 2564-Regarding Extension of the ASB Budget

Janice Watts moved to approve Resolution No. 2564-ASB Fund Budget Extension.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Resolution No. 2565- 2012-2013 Budget (F-195)

Bill Woodard moved to approve Resolution No. 2565- 2012-2013 Budget.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Contract with McGranahan Architects
The Board discussed the McGranahan Architects contract.  Michael said that this contract has been thoroughly reviewed by Doug Nichols and LeAnne Bremer, and that the Board should feel confident that this contract was well negotiated. 

Janice Watts moved to approve the McGranahan Architects contract.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Agreement with Progress Center
This is the annual renewal of this agreement for services to children with disabilities aged birth to 3 years.

Bill Woodard moved to approve the Agreement with the Progress Center.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Interlocal Agreement with Fir Grove School (Vancouver Public Schools)
This is the annual renewal of the agreement for services for severely emotionally disabled students.

Janice Watts moved to approve the Agreement with Fir Grove School.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Resolution No. 2566-WHS ASB Revolving Fund Increase
Stacy Brown said that this increase to the ASB fund will allow the High School to have adequate cashbox money for ASB events.

Bill Woodard moved to approve Resolution No. 2566-WHS ASB Revolving Fund Increase.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 6:46pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director