June 25, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

June 25, 2012 6:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Taylor Summers-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Jeff Vigue, Chris Lilley, Mark Prussing, Russ Kallwick, Jamie Williams, Stacy Brown, Paul Huddleston

BOARD MEMBER ABSENCE

 

Janice Watts moved to approve Jeremy Stuart's absence from the meeting.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

MINUTES

 

Bill Woodard moved to approve the May 14, 2012 regular meeting minutes as presented.

Jim Bays  yes
Bill Woodard  yes
Janice Watts  yes  carried

Janice Watts moved to approve the May 25, 2012 special meeting minutes.

Tina Cayton  yes
Janice Watts  yes
Bill Woodard  yes  carried

REPORTS TO THE BOARD

 

Student Representative Report
Student Representative Tayler Summers was present and said that school is out for summer.  Jim Bays asked him if he had been attending any meetings. He has participated in some of the Design Team meetings for the new Woodland High School.

Financial Report
Bill Woodard asked about the Summer Meals for Kids Program.  Stacy Brown shared that participation in the program has started out strong this summer.  She is hoping to increase the number of meal served this year. The Board discussed the program.

SUPERINTENDENT REPORT

 

Michael Green said that the Board would typically being reviewing budget at this meeting. However, because of the many complexities associated with the new Bonds and Construction work, as well as delays in information from the state regarding Title 1 programs, the budget workshop will be delayed until July 23.    The public hearing and budget adoption is set for August 27th.

CORRESPONDENCE

 

None.

CITIZENS REQUESTS

 

None.

BOARD REPORTS AND REQUESTS

 

None.

DISCUSSION ITEMS

 

July 17 Bond Sale Planning
Mark Prussing reviewed the bond issue goals and next steps with the Board.  The Bond Sale is targeted for July 17th. Michael Green said that he received the State Bond Fund guarantee today. There will be a resolution for the authorization of the bond sale on the next agenda.

Positive Coaching Alliance (PCA)
Paul Huddleston discussed the Positive Coaching Alliance program with the Board.  This is a character-building program for athletes.  He received a $1500 grant to train coaches in this program. He asked the Board to support his efforts in establishing this program at Woodland Public Schools. The Board said they think it's a great program and would support this.

WHS Planning Work Update
Chris Lilley from McGranahan Architects, presented an update of the new high school progress. He said that they have had several planning meetings. They have made several site tours and continue to get input from community members, staff and students. The education specifications are almost complete. He said an optimistic schedule for opening would be fall of 2015.

CONSENT AGENDA

 

The revised consent agenda included a transportation vehicle fund warrant for 3 buses and the hires of Heather Cage, Jessica Stavig and Megan Shea as Intermediate School Teachers.

Bill Woodard moved approve the consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

 

Approval of 2012-2013 ESD 112 Contracts
Michael Green recommended approval for the annual ESD 112 contracts.

Janice Watts moved to approve the 2012-2013 ESD 112 contracts.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Second Reading and Approval of Policy Nos. 2410, 4040 and 6220
These policies had not changed from the last Board meeting.

Bill Woodard moved to approve Policy Nos. 2410, 4040 and 6220.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Sodexo Food Services Management Contract
Stacy Brown discussed the process by which she formed her recommendation of Sodexo Food Services Management  for the District food service management. Mrs. Brown and the food service staff had done a very thorough evaluation of the two proposers, Chartwell's and Sodexo.    Several components of quality, service, and cost were evaluated. 

Jeff Vigue of Chartwell's, made comments to the Board about the recommendation. He said that his service was the same except that it cost less. Russ Kallwick of Sodexo said that the difference in the services is quality.

Tina Cayton moved to approve the Sodexo Food Services Management contract.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes carried

Resolution No. 2561- 2012-1013 Energy Operational Cost Savings Improvement Grants
OSPI sent this resolution because the District was awarded energy saving grants. This resolution says that the District will comply with the requirements of the grants.

Janice Watts moved to approve Resolution No. 2561- 2012-2013 Energy Operational Cost Savings Improvement Grants.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:48pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director