May 14, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

May 14, 2012  6:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Bill Woodard, Janice Watts, Katie Longrie-Student Representative Michael Green-Secretary, Carla Kirkpatrick-Recording Secretary

OTHERS
PRESENT

 

Mark Houk, Deb Kernen, Cari Thomson, Chris Wiseman, Mark Prussing, John
Shoup, Stacy Brown

MEMBER ABSENCES

 

Janice Watts moved to approve Jeremy Stuart and Tina Cayton's absence from the meeting.

Bill Woodard yes
Janice Watts  yes
Jim Bays  yes carried

MINUTES

 

Bill Woodard moved to approve the April 23, 2012, regular meeting minutes as presented.

Bill Woodard yes
Janice Watts  yes
Jim Bays  yes carried

REPORTS TO THE BOARD

 

Student Representative Report
Katie Longrie reported that the High School Prom is scheduled for June 2 at Lakeside Gardens, Portland.  Miracle League is June 2 from 8:00-12:00pm. The "W" Club will be playing baseball with special needs kids.  Katie reports that there are several volunteers for this event.  The primary school is gearing up for the talent show and intermediate school students have been MSP testing.

Other Reports
The Board had no questions about the other reports.

SUPERINTENDENT REPORT

 

Michael Green said he had no items to report at this time.

DISCUSSION ITEMS

 

Financing Options for Energy Grant
Mark Prussing, Senior managing Consultant, Public Financial Management, Inc..  presented financing options for the Energy Grant.  Contact has been made with several banks to solicit formal bids.  A Public Hearing on non-voted debt will be held May 29th at the School Board Meeting.  Board members agreed with proceeding to pursue bond borrowing for the Energy Grant.

Bond Sale Planning
Mark Prussing, Senior managing Consultant, Public Financial Management, Inc. presented an outline of the bond issue goals, next steps, and timeline of schedule events.

Summer Board Retreat Planning
One day retreat will be held August 13, 2012.  Jim Bays & Michael Green will plan the location and agenda.  Board members plan to cancel the first board meeting in August.

Scheduling of Yale Board Meeting
A board meeting to be held at Yale will take place in the Fall, tentatively the first meeting in October.

Yale Architect Interviews
Several architects have expressed an interest in the Yale building project. The committee will conduct interviews Monday, May 21, 2012 or Friday May 25, 2012.

CORRESPONDENCE

 

Shalisha Traffie sent a letter to the board showing appreciation for the passage of the bond.

CONSENT AGENDA

 

Consent Agenda
Bill Woodard moved to approve the consent agenda as presented.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

ACTION ITEMS

 

Second Reading and Approval of Policy Nos. 1310, 2022, 2255, 3413, 4260, 5252

Bill Woodard moved to adopt policies1310, 2022, 2255, 3413, 4260, and 5252 as presented.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

Resolution No. 2556-Delegating Authority to WIAA

Janice Watts moved to adopt Resolution 2556 as presented.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

2013-2014 School Year Calendar Approval

Bill Woodard moved to approve the 2013-2014 school year calendar as presented.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

Test Adoption: The Washington Journey

Janice Watts moved to approve the adoption of The Washington Journey for use in Middle School social studies classrooms.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

Accept Recommendations for Special Consultants and Engineers for bond related projects

Bill Woodard moved to accept the superintendent's recommendation for special consultants, as presented; and that the superintendent be authorized to negotiate and sign contracts, on the boards behalf, for necessary services with these firms.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

Approval of Ed Specifications Agreement with McGranahan

Janice Watts moved to approve the agreement of the agreement between McGranahan Architects and Woodland Public Schools for the development of Educational Specifications, as presented.

Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes carried

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:10pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director