Date: April 19, 2012
To: Michael Green, Superintendent
Subject: March Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2011-12 Budget vs. Actual and Comparison to 2010-11 and Fund Budget Status reports for the month of March. Revenues were $50,000 more than expected. The ESD is reimbursing us for the Kalama, LaCenter and Ridgfield students who are attending the Partners in Transition Program. It took some time to figure out exactly how to bill and the first bill was for the months of Sept through February ($61,000), which was received all in March. Payroll was about $19,000 less than expected in March due to lower sub time paid in comparison with previous years. Accounts payable was $74,000 greater than expected due to a couple of large maintenance purchases (outstanding HVAC maintenance bill for $9,000 and risers for $11,000) and a payment to the State Auditor's Office of almost $19,000. I reviewed the AP and the amounts paid do not look unusual.
The Budget Status Reports are business as usual. Please let me know if you have questions regarding these reports.
I am still working on a new format for the projections which is in line with the new funding formula. Now that I have actual apportionment numbers and any adjustments from last year I can make more accurate projections. I am also attending an Excel training next week and hope to update the look of my spreadsheets. I also got a new computer this week and getting all of my individual programs set up and working properly consumed quite a bit of my time this week. Lucy and I also attended the mandatory Summer Food Service Program training put on by OSPI yesterday in Olympia. We are gearing up to get that going for this summer again. If you have ideas about getting the word out to the community I would like to hear them. Please e-mail me if you have ideas. We did fairly well last year, provided many meals to many kids, but I'd like to expand the program and make sure we serve as many as we can this year.
I have attached the April enrollment documents. Enrollment continues to decline slightly each month, losing another 6 bodies and 5.5 FTE in April. We are still sitting 37 FTE above budget for the year. He legislature has made a change to this year's enrollment reporting by adding a 10th month, so for the first time we will be reporting enrollment on June 1st and it will be rolled into our average. They did this to save money thinking that enrollments would decrease on the average. If the past 5 months were any indication, I would have to say that they will probably be right. Hopefully it won't affect the average too drastically. I will be working with these numbers as I continue working on projecting revenues and expenditures for the year.
Please let me know if you have any questions.