January 23, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

January 23, 2012 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Katie Longrie-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

See attached list.

MINUTES

 

Janice Watts moved to approve the January 9, 2012 regular meeting minutes.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

OATH OF OFFICE

 

Jeremy Stuart was sworn into office by Michael Green. The Board welcomed Jeremy to his first meeting as a Director.

REPORTS TO THE BOARD

 

Student Representative Report

Katie Longrie reported that boys and girls in first and second grades have the opportunity to learn and play basketball this winter from January 22nd through February 4th on Saturday mornings.  Last Friday, over 250 people came to Movie Night at the Primary School.   At the Intermediate School, staff has made progress on school-wide plans, studying reading and math data with teachers working in grade level teams in curriculum maps to make State standards. There will be an M&O informational meeting on January 26th at the Middle School.  High School finals are this week. There was a Coat Drive at the High School. The Freshman class won the competition. There were a total of 400 coats collected. Jim Bays asked if there were any ASB meetings to report. Katie said there haven't been any. Janice Watts asked about the climate at the High School since Challenge Day. Katie said that it has improved, and there will be a Challenge Week to make the effects last longer.  Bill Woodard asked about who supervises Movie Night. Mark Houk said that volunteers and staff supervise Movie Night.

There were no questions about the financial/enrollment report.

SUPERINTENDENT REPORT

 

Michael Green said January is school board appreciation month in Washington. He had certificates of appreciation for all the Board members. He thanked them for all their hard work. Michael said that, starting February 1st, the District Office will be closing at 4pm, due to the shifting of, and addition to staff duties. This information will be posted to the web and on the door.  Michael shared an announcement he received from OSPI that there will be a comment period regarding the State requesting a waiver of No Child Left Behind. He feels that this waiver would be in the best interest of the students of the State of Washington.

CORRESPONDENCE

 

The Board received a thank-you note from Devon Fliss and Shari Conditt for supporting Challenge Day.

CITIZENS REQUESTS

 

Paul Huddleston extended an invitation to everyone to join the Citizens for Schools meeting on January 25th at 6pm. He would like input to make the High School Bond a success.

BOARD REPORTS AND REQUESTS

 

Janice Watts said that she and Bill Woodard were approached by a community member to add addresses on school buildings. She thought maybe the shop class could make the numbers or signs. Board members Janice, Bill and Tina, who attended Challenge Day, said it was awesome.

DISCUSSION ITEMS

 

Determination of Scope of New WHS Proposal
Chris Lilley and Michael McGavock of McGranahan Architects, presented an overview of information gathered from the Design Symposium from January 14th. They showed the elements that were identified as important to community members who attended. They asked the Board for their input on these elements, to see if they were interested in including these in the proposal, so that they could include them in their recommendation at a Special Workshop on February 6th. There will be a resolution on February 13th for the bond proposal. Chris said that at this point, they were still in the information gathering stage. Audience members said that they thought that there should be a better marketing plan for the bond. Michael Green and Jim Bays explained to the audience that the District members were legally limited to only providing information about the bond proposal. Citizens, who are interested in helping to pass a bond, would have to do the marketing for the bond. Board members discussed 6 main elements and were asked for direction about whether or not they would like to include these elements. The consensus was that they would like to add area to support 8 more classrooms; shared instructional space; a grandstand; an auxiliary gym (which was already in the proposed scope); but would not like to add additional fields or a performing arts center at this time.  There was a lengthy discussion of whether the extra pieces that the ad hoc committee had not recommended at this time should be included in this proposal. Board members argued that they've heard from community members, that these should be included now, as opposed to waiting. Jim Bays worried that this would mean that the bond would not pass. McGranahan Architects will have more details of the costs on February 6th.  Jim said that he would be interested in hearing about the costs and details of upgrading the current performing arts center.

Appointment of Board Rep to WQCC
The Board chose Jeremy Stuart as their WQCC representative.

 

 

 

CONSENT AGENDA

 

Tina Cayton moved to approve the consent agenda.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

PUBLIC HEARING

 

Public Hearing on Resolution No. 2549-TVF Budget Extension
President, Jim Bays, recessed the meeting for a Public Hearing regarding the TVF Budget Extension at 9:51pm. No one spoke regarding the TVF Budget Extension.  He closed the hearing and reconvened the regular meeting at 9:52pm.

ACTION ITEMS

 

Resolution No. 2550-Authorizing Superintendent to Apply for State Bond Guarantee and Resolution No. 2552-Authorizing Issuance of UTGO Refunding Bonds
Faith Pettis, Pacific Law Group, discussed the bond process with the Board.  Mark Prussing, Public Financial Management, said that this refunding would bring the interest down on these bonds from about 4.6% to around 1.5%-2%, saving the taxpayers about $200,000.

Bill Woodard moved to approve Resolution Nos. 2550-Authorizing Superintendent to Apply for State Bond Guarantee and Resolution No. 2552-Authorizing Issuance of UTGO Refunding Bonds.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes  carried

Resolution No. 2551-Modifying Director District Boundaries

Janice Watts moved to approve Resolution No. 2551-Modifying Director District Boundaries, as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Approval of Agreement with McGranahan Architects

Tina Cayton moved to approve the agreement with McGranahan Architects as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Second Reading and Approval of Policy No. 1400-Meeting Conduct, Order of Business and Quorum
Michael Green had discussed one more addition to the policy after the last meeting with Jim Bays. This addition regarding the Board president establishing appropriate time limits for testimony and other input on agenda and non-agenda items was included in this update.

Bill Woodard moved to amend Policy No. 1400, as proposed.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Tina Cayton moved to approve Policy No. 1400-Meeting Conduct, Order of Business and Quorum, as revised.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

Resolution No. 2549-TVF Budget Extension

Bill Woodard moved to approve Resolution No. 2549-TVF Budget Extension as presented.

Jeremy Stuart  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 10:13pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director