January 9, 2012 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

January 9, 2012 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Katie Longrie-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Allison Daun, Luke & Lesley Miller, Amber & Lexi Van Doren, Dan Uhlenkott, Mark Knudson, Asha Riley and Stacy Brown.

EXECUTIVE SECRETARY

 

President, Jim Bays, called the meeting to order and recessed to executive session at 6:30 pm to discuss qualifications of candidates for the District 5 position, property, and personnel with no action to be taken upon return.

President, Jim Bays, reconvened the meeting into regular session and recessed before the regular session at 6:55 pm.

President, Jim Bays, called the meeting to order at 7:00 pm.

MINUTES

 

Bill Woodard moved to approve the December 19, 2011 regular meeting minutes.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

REPORTS TO THE BOARD

 

Student Representative Report
Katie Longrie reported that Thursday is Challenge Day. Afterward, the Be the Change Club will follow through with more activities to promote a positive atmosphere of working together and making all students feel connected.  Approximately 30 seniors passed their presentation projects. Dan Uhlenkott said that last year there was no follow-through. With the establishment of the Be the Change Club, he feels there will be the follow-through needed with more activities and better organization. The Primary School students are taking a benchmark test to check reading levels. They will be selling a holiday program DVD for parents. The Friday Movie Night movie will be Mr. Popper's Penguins.

SUPERINTENDENT REPORT

 

Michael Green said that the Design Symposium is this Saturday from 9am-1:30pm in the Commons. So far approximately 60 people have committed to attend. Jim Bays says he will attend.

CORRESPONDENCE

 

The Board received a letter regarding WSSDA dues.

CITIZENS REQUESTS

 

Luke Miller said that the Yale PTO asked him to request that the Board consider having the Yale Valley Library District use the vacant house up at Yale, as a library site, as the bookmobile is going away.  Michael said he and Stacy Brown were discussing this with Kathy Wheeler and Sam Wallin this morning and were considering this as an option.

BOARD REPORTS AND REQUESTS

 

Tina Cayton asked the Board to consider starting their meetings earlier in the evening. The Board discussed this and agreed to change the meeting times to 6pm. The Board added this as a discussion item for first reading on this agenda.

Janice Watts asked when the next join meeting would be. Michael said it would be a week from this Wednesday at the Community Center at 6pm. Bill Woodard said he will be there.

The Board discussed the upcoming Levy Information meetings. Bill said he would attend the January 19th & 26th meetings. Tina will attend the meeting on January 17th. Jim Bays is unable to attend. Janice Watts said she would attend the January 17th & 24th meetings. Michael said they all start at 6:30pm.

SPECIAL PRESENTATION

 

Lewis River Academy Presentation
Asha Riley introduced Mark Knudson to give a Lewis River Academy (LRA) presentation. Mark showed the Board how he holds a class with students online at home in a 2-way conversation. He showed the Board what kinds of classes at different grade levels LRA supports.  Their field trips are virtual and physical.  His oldest student is 53. Thirty-two percent of students are from outside the District.  Mark introduced Amber Van Doren and said that she has been the school's biggest recruiter. Mark and Asha said they expect next year's enrollment to grow quite a bit. They will open LRA enrollment in February. She will check the numbers in May to figure out how the program will expand next year. Their use of technology and communications creates a more unique program.  Jim thanked Mark for the presentation.

Lego Robotics Presentation
Jim Bays recessed the meeting to attend a Lego Robotics presentation in the Library and Middle School. The presentation was about food safety, specifically the study of contamination and spoiling of food. Then they demonstrated the Lego robot, as they will present it during the competition this Saturday in Hillsboro, OR.

DISCUSSION ITEMS

 

Refunding of 2002 Bonds
Michael reported that the District has an opportunity to refund $3 million in bonds at a significant savings to taxpayers. He briefed the Board on this opportunity. At the next meeting, the Board may approve a resolution to authorize the Superintendent to work with the financial advisor to sell the bonds.

First Reading of the Revision to Policy No. 1400-Meeting Conduct, Order of Business and Quorum
The Board had discussed earlier in the meeting the desire to change the meetings from 7pm to 6pm. This revision will be added to the next meeting for second reading and approval.

CONSENT AGENDA

 

Bill Woodard moved to approve the revised consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

PUBLIC HEARING

 

Director District Redistricting
President, Jim Bays, recessed the meeting for a Public Hearing regarding the Director District Redistricting at 8:39pm. No one spoke on the redistricting plan.  He closed the hearing and reconvened the regular meeting at 8:40pm.

ACTION ITEMS

 

Appointment of Director for District 5

Tina Cayton moved to appoint Jeremy Stuart for the Director 5 position on the Board.

Jim Bays  no
Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes  carried

*Jim Bays said that both candidates were very well qualified and he'd be happy to have either on the Board.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 8:41pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director