December 19, 2011 Regular Meeting Minutes


WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

December 19, 2011 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Jeremy Stuart, Luke Miller, Leslie Miller, Deb Kernen, Chris Wiseman, John Shoup, Asha Riley, Stacy Brown, Chris Lilley, Darrin Filand, Michael McGavlock-McGranahan Architects.

WORKSHOP

 

Interview of Candidates for Board Position #5
Jim Bays called the meeting to order at 6:15pm. The Board interviewed Jeremy Stuart and Luke Miller for Board Position #5 and discussed candidate qualifications. They will make a decision and appoint a replacement for the position at the January 9th meeting.

*Jim Bays recessed the meeting at 6:50pm. He called the meeting back to order at 7:02pm.

MINUTES

 

Janice Watts moved to approve the November 28th regular and the December 1st and 5th special meeting minutes.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

OATH OF OFFICE

 

Newly re-elected Board members Jim Bays, Janice Watts and Tina Cayton were sworn into office by Michael Green.

ANNUAL BOARD RE-ORGANIZATION

 

Michael Green asked for nominations for Board President. Bill Woodard nominated Jim Bays as Board President. There were no other nominations.

Tina Cayton  yes
Bill Woodard yes
Janice Watts yes
Jim Bays abstain  carried

President, Jim Bays, asked for nominations for Vice President. Tina Cayton nominated Bill Woodard for Vice President. There were no other nominations.

Tina Cayton  yes
Bill Woodard abstain
Janice Watts yes
Jim Bays yes  carried

Jim Bays, asked for nominations for Legislative Representative. Bill Woodard nominated Janice Watts. There were no other nominations.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts abstain
Jim Bays  yes  carried

Jim Bays asked for nominations for WIAA Representative.  Bill Woodard nominated Tina Cayton for WIAA Representative.  There were no other nominations.

Tina Cayton  abstain
Bill Woodard  yes
Janice Watts  yes
Jim Bays  yes  carried

SPECIAL PRESENTATION

 

Introduction of McGranahan Architects
Chris Lilley of McGranahan Architects, introduced the Board to project architects, Michael McGavlock and Darrin Filand and gave a short presentation on their company.

Michael Green asked the Board which day they would like to hold a HS Planning Symposium. They decided on Saturday, January 14, 2012 in the Commons from 9am-1:30pm. He asked that administrators and Board members to bring other community guests to discuss the new High School project.

REPORTS TO THE BOARD

 

Student Representative Report
Katie Longrie was absent from the meeting.

Other Reports
The Board had no questions about other reports presented.

SUPERINTENDENT REPORT

 

Michael said that a postcard with the M&O roundtable discussion dates was sent out today.  Jim wanted Michael to try and get an article into the Lewis River Review, if possible.

CORRESPONDENCE

 

The Board was given a sympathy card to sign for Twyla Barnes, as Michael just got news that her father had passed away.

CITIZENS REQUESTS

 

None.

BOARD REPORTS AND REQUESTS

 

None.

DISCUSSION ITEMS

 

Title 1 School-Wide Plans
Deb Kernen gave a brief overview of the updates for the Title 1 School-Wide Plans. WIS staff and parents had a deep discussion about student learning. They refined and "tightly" targeted specific areas that they want to place their focus. Chris Wiseman said the group wanted to narrow the goals to focus on identifying holes in the curriculum and how they can best serve all students at their academic level; developing materials and curriculum that they didn't have before. These plans will be on the website and will be sent home to parents.

Director District Redistricting-Draft 1
The Board discussed the redistricting work that Sammamish Data Systems provided, for the Director Districts.  There will be a hearing at the next Board meeting on January 9th, with adoption on January 23rd.

CONSENT AGENDA

 

The revised consent agenda included added ASB and General Fund warrants.

Bill Woodard moved to approve the revised consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

 

Acceptance of Architect Selection Committee Recommendation
A interview team for an Architect firm for the new high school project included:  Sam Anderson (Student), Jim Bays, Stacy Brown, Paul Cline, Michael Green, Doug Nichols, John Shoup and Don Stuart.  From the field of five finalists the committee identified the firm that they thought would be the best fit for the District's needs. They recommended and asked the Board to approve their recommendation of McGranahan Architects.

Tina Cayton moved to accept the recommendation of the selection team and direct the superintendent to negotiate an agreement for services with McGranahan Architects.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Jim Bays  yes  carried

Resolution No. 2548-Authorizing the Transfer of Funds from the WIS Construction Project to the High School Project
There was a hearing about this item at the last Board meeting. The adoption of this resolution will allow the use of remaining funds from the Intermediate School construction for the High School project.

Bill Woodard moved to adopt Resolution No. 2548-Amending Resolution No. 2411-Authorizing the Transfer of Funds from the WIS Construction Project to the High School Construction Project, as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Second Reading and Approval of Policy Nos. 2030, 3210 & 5010-Dealing with Nondiscrimination and Service Dogs.
Janice Watts moved to approve the revisions of Policy Nos. 2030, 3210 & 5010-Dealing with Nondiscrimination and Service Dogs.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Second Reading and Approval of Policy Nos. 2150, 2151 & 6625-Dealing with Extra-Curricular Transportation.
Tina Cayton moved to approve Policy Nos. 2150, 2151 & 6625-Dealing with Extra-Curricular Transportation as presented.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes  carried

Second Reading and Approval of Policy No. 3412-Automated External Defibrillators (AED)
Bill Woodard moved to approve Policy No. 3412-Automated External Defibrillators (AED).

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

EXECUTIVE SESSION

 

President, Jim Bays, recessed the meeting into executive session at 7:39pm to discuss personnel, with no action to be taken upon return.

President, Jim Bays, reconvened the meeting into regular session at 7:48pm.

Janice Watts asked John Shoup about Challenge Day. John said that there will be a Challenge Day on Thursday, January 12th. He told members that it would be a full -day commitment if they wished to attend. The "Be the Change" Club has been having various activities this week, including "hand hugs" and "healing old wounds". He said it is very cool.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:55pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director