Date: October 20, 2010
To: Michael Green, Superintendent
Subject: September Operation Report - Business Services
From: Stacy Brown, Director of Business Services
I wanted to let you know that I have not completed the September monthly close and won't be able to run reports for September 10 until after I complete the year-end financial statement close. It looks like we will close the year with a healthy increase to our fund balance; which will help mitigate some of the expected funding reductions this year and next. I will be completing the financial statements early next week. I will present the Year-End Financial Statements for 09-10, as well as the September and October financial reports during the second November board meeting. I will include projected revenues and expenditures beginning in December 2010.
I have been busy closing out the year and getting everyone settled into the new year. Getting used to the new cash receipting system and how it interfaces with WesPac has been interesting and I'm hoping it will go more smoothly in September and into the future. I also heard from the State Auditor's Office that we are due for a "short" audit, they requested to come earlier this year. I have agreed to an earlier date, which is even earlier than I thought. They will be here on November 1st, which gives me only another week and a half to complete the financial statements and notes and to pull things together for them before they get here. Needless to say, the next month or so will be even busier than usual. However, it will be nice to have the audit over and done with so that maybe I can take some vacation and enjoy the holidays this year.
WCC and YCC are off to a great start. We are still in the process of licensing the Woodland site to be able to serve low income students whose parents receive aid for daycare from DSHS. Missy said her numbers are higher than they've been for 2 to 3 years and it sounds like Jenny at Yale has picked up some new kids as well. I will have a more in-depth report for you in November.
The enrollment spreadsheets are attached, with summaries by headcount for September and October and a comparison of budgeted FTE to actual average FTE. Good news in October, as you can see, we are up another 15 heads, and up about 19 FTE from September to October, putting the average FTE at 57.87 above budget (October was 67.44 above budget) . I will continue to keep you apprised each month and will let you know how this affects the district projections starting in December.
Please let me know if you have any questions.